MocDoc



Running a productive lab smoothly is tedious. Whether you are dealing with multiple samples or if you have an excessive number of deadlines approaching, following the practical tips given below will help in managing your lab efficiently.


1. Keep an eye on your stuff:

Your inventory covers all the specimens and reagents your lab will need for diagnostic or experimentation analysis. An effective way of sustaining inventory is to use a tool which makes use of barcodes to identify, categorize, and track samples. Regardless, the labels you utilize for vials, racks, tubes, and boxes need to be suitable for the atmosphere in which they will be used. For instance, labels marked ”cryogenic” can come in handy for any reagents stored in freezers or cell lines or specimens stored in liquid nitrogen. 


2. Sustainment is key:

Maintenance of the lab infrastructure is vital to ensure the durability of your reagents and samples. Refrigerators and freezers need to be sustained at the ideal temperature, Co2/O2 levels in each incubator should be controlled carefully, and the stocks of liquid nitrogen and other lab supplies must be replenished. Systems which can control your storage equipment, offering real-time notifications and updates while keeping detailed reports and logs of all parameter related activity can make this entire process automated, with minimal human intervention, and will ensure that no other thing is missed. These type of systems work with a cloud-based framework and can integrate all reports in a single place and will notify the lab personnel if anything goes wrong.


3. Stay Coordinated:

Spending time in workflow management will enable you to enhance sample traceability, track inventory, improve the overall personnel productivity, and more. Incorporating a LIMS (Laboratory Information Management System) is an excellent way to do this as it will note the movement of each sample during the testing process, monitoring its custody chain, and enabling users to schedule downstream processing, analysis, and testing in a smooth manner. Getting the most out of your LIMS by using barcoded labels is critical as both will aid in sample traceability and tracking. 

Communication and coordination are also vital when incorporating any system that optimizes workflow. Holding regular lab meetings will enable you to create and control any LIMS you wish to utilize and also keep a good record of all lab activities with the help of well-annotated lab books and LIMS. 


4. It’s the system, not the people: 

No matter how organized the labs are, errors will occur. Designing barriers and openly discussing the mistakes will decrease the likelihood of them reappearing. By introducing multiple checkpoints and verifications, you can reduce the chances that the mistakes will stack up causing unanticipated consequences. But this should not be done without compromising the speed of processing in the lab.  Maintaining lab infrastructure, keeping a managed inventory, and coordinating your workflow are all kinds of barriers which can prevent critical errors. Managing all related data in your lab books will also enable you to revolve the mistakes as each test or experiment can be verified with comprehensive documentation even if the person is no longer a lab member. 


5. Utilize Common Sense: 

Some labs are specialized in carrying out a small set of techniques that needs specific labels. For instance, Xylene resistant labels for histochemistry labs. Regardless, most of the labs do not have tremendous resources with which to buy labels and equipment. Managing a lab cannot be like a one size fits all approach. In this case, it’s crucial to assess what the issues are and to come up with answers from both financial and organizational standpoints. In most cases, simple solutions are enough. For instance, you can have signed up sheets either online or on paper for machines like biosafety, centrifuges, cabinets, and thermocyclers, etc. 


6. Thinking Creatively:

Following the current trends are important. You need to make sure that you’re thinking in a creative manner even for simpler things as it can help avoid issues in the lab and also can enhance the research pace. 


7. Collaboration: 

Efficient communication is crucial regardless of the lab you work in, but with every member consistently working on various techniques or projects, it's possible that they fall out of the habit of collaborating. Lab meetings are a significant way to solve problems, especially in the beginning of the week, so that everyone knows what their tasks are and how to complete them. It’s a good habit to make a relationship with your office mates even outside the lab as this helps to have excellent communication. 


Hope the above blog helped you to know about managing a lab productively and their benefits in depth.


For More Information Visit MocDoc LIMS




Request for HMS/LIMS free demo

Related Articles



Every modern industry laboratories are under intense pressure to enhance operational efficiency and to decrease costs, while at the same time controlling regulatory compliance and improves quality. 

LIMS (Laboratory Information Management System) is adopted across various verticals to meet the challenges. The on-premises system fails most of the time to offer the flexibility which is required to stay competitive in today's economic environment; therefore, an on-premise system is not agile, connected, or responsive. 

Advantages of the cloud-based LIMS:

Integration, upgrades & implementation of the on-premise system indicates that the in-house  IT workers having less time to work on improved innovation systems & this can also be a time-consuming process. There are plenty of advantages for your organization in case your moving to a SaaS LIMS. 

Rapid LIMS implementation: 

You need not invest your time to set up servers or install the software. Most of the works are done already if you are using the SaaS LIMS. Apart from that, your lab can run on the unique LIMS quickly and also help your lab to be up.  

Scalability:  

Online based LIMS are best for enterprises with inconsistent user requirements. With SaaS, it's simple to balance your works either up or down, based on what is happening on your business, and it's enough to spend money on what you make use. New features, services, and a user can be added anywhere by just with the click of the button. The skill that SaaS offers can provide organizations using cloud computing a straight edge over the competitors.  

Accessibility and Collaboration:  

Online based LIMS allows hassle-free, and easy access to your data anytime and anywhere from different locations, multiple branches, and various systems with a secure login ID. This accelerates enhances collaboration within laboratories in organizations globally. Apart from that, the ability to access workflows and data from where you hold an online connection.  

Cloud services are providing mobile applications, and there are no restrictions for specific devices to establish the system.  

Levels the playing field:  

An online-based LIMS enables every type of small business to possess the ability to provide the organization-level features and functionalities on a pay as you reach the top. This results in, the small business running a LIMS can be more agile and nimble when compared to the large companies which are still making use of the on-premise legacy system.  

Decreased costs: 

By using the SaaS LIMS, there is no license cost, just a minimal installation fee, and no need for any databanks or in-house servers, no IT maintenance costs for software or hardware. You can only pay as your subscription you need to choose, and you can pay for the functionalities you need. The funds can be used to invest in essential businesses as there is no higher expense based on the Saas LIMS, and this can fuel the creations which are required to keep your company competitive.  

Automatic Software Updates:  

When you are using SaaS LIMS, the service providers take responsibility for security or software updates and patches to keep the system up-to-date. This indicates you get enough effort and time from your IT department, enabling them to put efforts over other initiatives of the laboratories which add business values.  

Disaster Recovery and Backup services:  

Any business needs a perfect disaster recovery plan, and the recovery solutions & the cloud-based backup solutions which come along with the SaaS LIMS are offered without the requirements for a more significant investment, making this vital protection of data services enabling every business in the verticals.  

Why is cloud-based LIMS the best option for your laboratory? 

When a SaaS LIMS provides the prospects for essential advantages, it is not the right option for any laboratory. One harmful functionality of SaaS LIMS is that it is tedious to modify the system based on the company's supported design options. Executing a SaaS LIMS in a more prominent company that already possesses a higher developing on-premise function.  

Below are some of the factors that need to be considered when you choose to work with a SaaS LIMS provider.

Security:  

You rely on the company to secure your sensitive data when it moves to the cloud and when you work with a SaaS LIMS. Most of the providers in the cloud perform an excellent job to offer a secure environment for your information, which are the highest vulnerabilities that are probably related to human nature.  

Validation:  

The vital responsibility for regulatory compliances always is based on the manufacturers. Few providers lease an online-based LIMS focus on a prevalence system, and this refers to the system of the cloud provider. Apart from this, the providers of SaaS LIMS handle any software patches and upgrades to make sure that you run the most crucial system version.  

Integration:  

You need to make sure that your SaaS LIMS has the scope to validate the informatics systems and LIMS instruments.  

Service level agreement:  

It's essential to create an SLA with your vendors that address any concerned areas and more. One of the best SLA can make the variations between the rollout of your SaaS time & cost and smooth execution along with the unexpected expenses made down the road.  

Hosting options:  

Some of the vendors provide a private cloud option that is facilitated within the facility. The opportunity offers different advantages of SaaS LIMS, but with controlled and decreased security risks. A cloud can be single-tenant, multi-tenant, private, or public. A single-tenant cloud is simpler to less prone and validated to intrusion or data leakage.  

Data integrity and audit trails:

An audit trail is vital to address various concerns of the data integrities, both from product quality and regulatory perspective. You also need to ensure that your LIMS online based SaaS has a detailed and reliable audit trail for any data, and also make sure it's controlled on two different servers when compared to the data.  

Simplifying certain things can add complications to the business processes when you move to the cloud. The decision to distribute SaaS LIMS will be presented by a mix of regulatory, operational, and security concerns that are unique to any laboratory. Working with the best online-based LIMS consultant is an excellent way to make sure that your enterprises required the best value from laboratory information management to new SaaS approaches.

For more information visit MocDoc LIMS



Why only online-based LIMS wil...

Every modern industry laboratories are under inten.....  Read more

Upgrading your clinical laboratory might be the latest enhancement you are implementing in your lab. This upgrade means you are automating the key functions to easily maintain the workflow. To make sure that your systems work in a smooth, harmonized and safe manner, consider installing a cloud-based Laboratory Information Management system in your Lab. The cloud-based LIMS is no doubt the best choice to make as it has many advantages. A few of which are:


  • The data stored in the cloud are fully encrypted, hence 100% data safety.

  • Cost saving as there is no need of server maintenance.

  • With effective data recovery, any data loss can be reverted.

  • No manpower required as everything is stored in the cloud, unlike physical servers.


Below are some simple tips to effectively manage your Cloud-based Laboratory Information Management System:





Implement a Cloud-Based Service Desk:


The most important step to do while implementing a cloud-based LIMS system is to provide a mini web page for clients to find information that caters to the need of every patient. The internet is the influence king of the virtual world; so most of your patients will visit your website first, before heading over to your lab. Set up a cloud-based service desk and assist your patients just like you would do in your physical laboratory premises.


Make sure the webpage has a live chat facility so your customers can chat about the types of tests they can do and laboratory locations. Providing a live chat facility can help you to follow-up in case the customers log out of the page suddenly. Also, features such as patient portals and customer portals empower your customers to download report through the website making them completely independent.


Ease of Mobility:


Investing in a LIMS mobile app or website is the biggest advantage that Cloud-based servers can provide a laboratory. Since the data is stored at a remote location and is not bound by the constraints of physical hardware on the premises, investing on a mobile version of your laboratory’s website or even an App is a good idea.


You can take patient satisfaction to another level when you offer your patients and potential patients the ease to reach or access their health information on the go. With a virtual service desk in place, going mobile would mean more and better interactions, increased patient satisfaction.


LIMS Staff Training:


It’s essential to train laboratory staffs to unlock the full power of your LIMS software application. To utilize LIMS software effectively, you can segregate the employees, department wise and provide training accordingly. Delegating one person as the head of training in every department can take the responsibility of providing LIMS related knowledge sharing and periodic training. LIMS software training can include configuration options, storage, and retrieval of data, managing your workflows and reporting. Staff training in each department is very important for businesses to succeed.


Increase Speed of Operation:


While there is technology in place to conduct meetings between people from different locations, Cloud-based LIS effectively helps access any data from any location as long as their login has access rights to that data. This ensures faster exchange of information resulting in an overall increased speed of operations of the laboratory.


Ease up the Implementation Process and Quality Indicators:


The constant check of quality to ensure stability in business is the major requirement for any industry. With clinical laboratory, it is more of a service quality check rather than product one. Hence, quality indicators are of utmost importance to a laboratory.


LIMS can monitor jobs like Sample monitoring, sample workflow process, patient visit count, inventory flow, cash flow, consultant performance, and overall business fluctuations over a period and analyze the metrics to issue performance-based documents. Then LIMS can develop standard quality indicators and key performance indicators.



These are the few steps in which you could optimize our laboratory functions by using cloud-based LIMS. By identifying your business metrics, you can now establish new grounds for business optimization with cloud technology.


Excited to show more information about us at Mocdoc - LIMS





5 Effective Steps to Manage LI...

Upgrading your clinical laboratory might be the la.....  Read more


Every industry modern laboratories are under pressure to enhance operational efficiency, decrease costs, control regulatory compliance, and improve quality. Apart from this, the rise of CRO (Contract Research Organization) and R&D externalization strategies in the industry of pharmaceuticals has led to laboratories gathering enormous data from different partners, preceding to a significant increase in the complexity of lab workflow.

LIMS (Laboratory Information Management System), Informatics Solutions are being used along the pharmaceutical industry to meet these challenges. The main reason why cloud-based LIMS is preferred is due to its advanced features like 

●      Decreased cost,

●      Automatic software updates,

●      Disaster and backup recovery services,

●      Rapid implementation of LIMS,

●      Flexibility,

●      Security,

●      Accessibility,

●      Collaborations. 

One of the successful Laboratory solutions and laboratory report software used by most of the users is SaaS. Let's explore the SaaS in depth below. 


What is SaaS?

SaaS(Software as a Service), one of the software distribution models and types of cloud computing like IaaS and PaaS. The third-party provider hosts the program rather than downloading and installing the software to run on your PC. Once the software is hosted, it's accessed over the internet by users via a web user interface.


Why SaaS, a cloud-based LIMS, is perfect for your lab? 

SaaS, pathology management software provides plenty of excellent benefits that make it the preferred option of every lab. According to the Forrester Research Inc survey held in last year, 15% of SMB (Small to Medium Business) and 16% of the larger organization make use of SaaS. Compared to the previous year's research, the larger enterprise has seen a 33% increase in the Usage of SaaS. Considering the smaller enterprise, they have seen a 50% increase in SaaS. Below are some reasons to state why Cloud-based LIMS is the right option for your laboratory. 


Hosting Options:

Few providers provide the private cloud option that is able to host within your facility. The private cloud option offers different SaaS LIMS benefits but with fewer security risks. A cloud is public; either it can be private, single-tenant, or multi-tenant. It's easier to validate the single-tenant cloud when compared to the multi-tenant as they are less prone to intrusion or data leakage. 


Data Integrity and Audit Trails:

A permanent audit trail is vital for addressing different concerns in data integrity, both from the perspective of product and regulatory quality. You need to ensure that your SaaS LIMS holds a detailed and reliable audit trail for every information. You also need to make sure whether the data is maintained continuously on the various servers rather than on the data itself.

Apart from that, you need to ensure that your provider has set their system default to store a completely reliable and flexible audit trail. It also controls the network logs and detailed server. It offers data center third party auditing insurance. You need to ensure your SaaS LIMS is capable of integrating with the other informatics systems and with your instruments.


Service Level Agreement:

You must develop a Service Level Agreement with your provider who will be able to address all of the above-concerned areas and more. A Service Level Agreement that is well written is capable of making the variation between a smooth execution & roll out of your SaaS time overruns, cost, and few of the unexpected expenses incurred.


Security:

When dealing with a SaaS Laboratory Management System, you will depend upon your providers to secure your pieces of information as it is going to be stored in the cloud. Almost every cloud service providers offer excellent security for your valuable data.

Even though the data breach risk is less, few organizations that belong to heavily regulated areas hesitate to enable their information to move away from their firewall. Make sure whether you have evaluated the policies of your security thoroughly. It means you have your data secured adequately before working with SaaS LIMS.


Validation:

The important compliance responsibility with every regulation resets with the service provider or manufacturer. Most of the vendors advertise these cloud-based SaaS LIMS as a prevalidated system. But this refers to the network of cloud providers. You need to ensure that you get clear about the meaning of the prevalidated system by the vendor. Also, you need to know what scope is covered so that you can know your system is executed in the right way in the user environment.

Apart from that, SaaS LIMS cloud providers handle every clinical laboratory software patches and upgrades. It ensures that you utilize the system's recent version. You need to understand who should manage revalidation once there is an upgrade or patches taken place. 


Business Continuity:

You need to understand how data recovery and backup can be handled, and also explore who is the reason and responsible for it. The details of the guarantee like service, response time, hardware, uptime, etc. provided by the provider should be stated clearly in the SLA (Service Level Agreement). Apart from that, the Service Level Agreement should contain the details of recovery and backup services that are included. Also, it should hold the cost incurred by exploring a few of the optional services.


System Failover:

There can't be anyone who didn't use Google. For instance, what will happen in case a rogue asteroid crashed to the server farms of Google? Nothing happens. Airtight failover technology and Mirrored servers indicate that the news service will display the craters aerial photos, which once acted as the server farm. High availability and uptime are included in the terms & conditions of the cloud deals that are negotiated in any form.


Instrument Interfacing:

The complexity of the SaaS LIMS is challenging. Private, hosted, and On-Premises cloud LIMS is capable of handling instrument interfacing in the same manner. It is difficult to understand the SaaS LIMS cloud providers' ability, track record, and philosophy when you deal with the instrument interface.


Economics of Scale:

SaaS LIMS cloud providers provide you more or less due to the technology's specialized use. As many customers utilize the identical resources at the same cost, data center, they are slashed, and then the savings passed to the customer. 


Bottom Line:

In the past few years, technology providers have developed cloud-based SaaS LIMS based on market demand. SaaS LIMS enables to facilitate enhanced scalability, agility, innovation, and connectivity across the lab environment. It helps to increase efficiency in operation as well as decrease cost. The decision to make use of a cloud-based SaaS LIMS will be taken into step by a mix of various concerns like regulatory, operations, and security. The best way to ensure that your corporate benefits the higher from SaaS approach to a laboratory information management system is to work with a top-notch informatics consultant.

Is Cloud-Based SaaS Laboratory...

Every industry modern laboratories are under press.....  Read more


As labs are updated and become more modern, better methods of data management and record-keeping may be necessary in order to maintain or improve efficiency.  Luckily, there is a means to achieve this: Laboratory Information Management Systems, or LIMS.





With the increase in disease and the growth in medical diagnosis sector, the number of samples collected is increasing day by day. With the help of Machine interfacing, labs can handle a large volume of samples easily, increasing the efficiency of sample processing and quality of lab reports.


Types of Machine Interfacing in LIMS:


Uni-Directional Instruments:


Unidirectional instruments perform one-way communication between the samples and LIMS. Results will be stored in the LIMS after the completion of the rest. The technician has to perform sample placement manually and decide on what type of sampling to be done.


Bi-directional Instruments:


The bi-directional Instruments are more sophisticated and advanced as they can generate both output data reports and results while also having an Application Programming Interface (API) to import data, information, commands, functions, worklists etc. into the system.


Our LIMS sends commands to the sampling unit on the type of sampling to be conducted with the given sample. After the testing is done by the LIMS command, the results are auto-fetched on the LIMS Server. The bi-directional instruments are interfaced with the LIMS system programmatically.


The need to Interface Instruments with LIMS:


There are a number of reasons why it is beneficiary to interface lab instruments with LIMS. Let us look into a few reasons here:


  • Increase in Productivity by Effective Machine Utilization:


Interfacing your instruments to your LIMS is a one-time investment of cost and work with a repetitive increase in lab productivity and effectiveness. Interfacing LIMS to your lab instruments removes many complexities like manual entering of data every time or referring data from other instruments to the LIMS. This altogether saves a lot of time and effort when done by a LIMS rather than manually, also avoiding any human errors during data entry.


Utilizing machine effectively can increase the productivity drastically.  When the task is done manually, very fewer samples are completely analyzed in the given time period, but with MI they can perform many sample processing and that will increase machine utilization and increase revenue.


  • Increase in  Data Quality by Reducing Manual Errors:


The second best reason for interfacing your lab instruments to your LIMS is the increase in the data quality and integrity. As a human, we are eligible to commit human errors that might not be over influential over the system as a whole, but might still be considered as an error. By removing the human interference, these errors are avoided thereby guaranteeing better data transfer in the system.


Similarly, transcribing data into the system by people can also lead to common errors affecting the quality of data. Data integrity is considered a very important issue in laboratories. By interfacing your instruments to your LIMS, you will eliminate this issue.


  • Saves Time in output generation thereby satisfying the patients:


Machine Interfacing helps to analyze the given samples at a faster rate and generates quality results within a lesser duration of time. After result processing is done, the report will be generated manually.


With the use of MI, ultimate patient satisfaction can be achieved by generating the results in a quick manner with good quality.


Machine interfacing in laboratories is more of a comfort rather than a negative factor. What might be a one-time investment in your labs can save a lot of time and work when interfaced properly with your systems.


Visit Mocdoc - LIMS to know more





Why Machine Interfacing in LIM...

As labs are updated and become more modern, better.....  Read more