As labs are updated and become more modern, better methods of data management and record-keeping may be necessary in order to maintain or improve efficiency. Luckily, there is a means to achieve this: Laboratory Information Management Systems, or LIMS.
With the increase in disease and the growth in medical diagnosis sector, the number of samples collected is increasing day by day. With the help of Machine interfacing, labs can handle a large volume of samples easily, increasing the efficiency of sample processing and quality of lab reports.
Types of Machine Interfacing in LIMS:
Unidirectional instruments perform one-way communication between the samples and LIMS. Results will be stored in the LIMS after the completion of the rest. The technician has to perform sample placement manually and decide on what type of sampling to be done.
The bi-directional Instruments are more sophisticated and advanced as they can generate both output data reports and results while also having an Application Programming Interface (API) to import data, information, commands, functions, worklists etc. into the system.
Our LIMS sends commands to the sampling unit on the type of sampling to be conducted with the given sample. After the testing is done by the LIMS command, the results are auto-fetched on the LIMS Server. The bi-directional instruments are interfaced with the LIMS system programmatically.
The need to Interface Instruments with LIMS:
There are a number of reasons why it is beneficiary to interface lab instruments with LIMS. Let us look into a few reasons here:
Increase in Productivity by Effective Machine Utilization:
Interfacing your instruments to your LIMS is a one-time investment of cost and work with a repetitive increase in lab productivity and effectiveness. Interfacing LIMS to your lab instruments removes many complexities like manual entering of data every time or referring data from other instruments to the LIMS. This altogether saves a lot of time and effort when done by a LIMS rather than manually, also avoiding any human errors during data entry.
Utilizing machine effectively can increase the productivity drastically. When the task is done manually, very fewer samples are completely analyzed in the given time period, but with MI they can perform many sample processing and that will increase machine utilization and increase revenue.
Increase in Data Quality by Reducing Manual Errors:
The second best reason for interfacing your lab instruments to your LIMS is the increase in the data quality and integrity. As a human, we are eligible to commit human errors that might not be over influential over the system as a whole, but might still be considered as an error. By removing the human interference, these errors are avoided thereby guaranteeing better data transfer in the system.
Similarly, transcribing data into the system by people can also lead to common errors affecting the quality of data. Data integrity is considered a very important issue in laboratories. By interfacing your instruments to your LIMS, you will eliminate this issue.
Saves Time in output generation thereby satisfying the patients:
Machine Interfacing helps to analyze the given samples at a faster rate and generates quality results within a lesser duration of time. After result processing is done, the report will be generated manually.
With the use of MI, ultimate patient satisfaction can be achieved by generating the results in a quick manner with good quality.
Machine interfacing in laboratories is more of a comfort rather than a negative factor. What might be a one-time investment in your labs can save a lot of time and work when interfaced properly with your systems.
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Every industry modern laboratories are under pressure to enhance operational efficiency, decrease costs, control regulatory compliance, and improve quality. Apart from this, the rise of CRO (Contract Research Organization) and R&D externalization strategies in the industry of pharmaceuticals has led to laboratories gathering enormous data from different partners, preceding to a significant increase in the complexity of lab workflow.
LIMS (Laboratory Information Management System), Informatics Solutions are being used along the pharmaceutical industry to meet these challenges. The main reason why cloud-based LIMS is preferred is due to its advanced features like
● Decreased cost,
● Automatic software updates,
● Disaster and backup recovery services,
● Rapid implementation of LIMS,
One of the successful Laboratory solutions and laboratory report software used by most of the users is SaaS. Let's explore the SaaS in depth below.
What is SaaS?
SaaS(Software as a Service), one of the software distribution models and types of cloud computing like IaaS and PaaS. The third-party provider hosts the program rather than downloading and installing the software to run on your PC. Once the software is hosted, it's accessed over the internet by users via a web user interface.
Why SaaS, a cloud-based LIMS, is perfect for your lab?
SaaS, pathology management software provides plenty of excellent benefits that make it the preferred option of every lab. According to the Forrester Research Inc survey held in last year, 15% of SMB (Small to Medium Business) and 16% of the larger organization make use of SaaS. Compared to the previous year's research, the larger enterprise has seen a 33% increase in the Usage of SaaS. Considering the smaller enterprise, they have seen a 50% increase in SaaS. Below are some reasons to state why Cloud-based LIMS is the right option for your laboratory.
Few providers provide the private cloud option that is able to host within your facility. The private cloud option offers different SaaS LIMS benefits but with fewer security risks. A cloud is public; either it can be private, single-tenant, or multi-tenant. It's easier to validate the single-tenant cloud when compared to the multi-tenant as they are less prone to intrusion or data leakage.
Data Integrity and Audit Trails:
A permanent audit trail is vital for addressing different concerns in data integrity, both from the perspective of product and regulatory quality. You need to ensure that your SaaS LIMS holds a detailed and reliable audit trail for every information. You also need to make sure whether the data is maintained continuously on the various servers rather than on the data itself.
Apart from that, you need to ensure that your provider has set their system default to store a completely reliable and flexible audit trail. It also controls the network logs and detailed server. It offers data center third party auditing insurance. You need to ensure your SaaS LIMS is capable of integrating with the other informatics systems and with your instruments.
Service Level Agreement:
You must develop a Service Level Agreement with your provider who will be able to address all of the above-concerned areas and more. A Service Level Agreement that is well written is capable of making the variation between a smooth execution & roll out of your SaaS time overruns, cost, and few of the unexpected expenses incurred.
When dealing with a SaaS Laboratory Management System, you will depend upon your providers to secure your pieces of information as it is going to be stored in the cloud. Almost every cloud service providers offer excellent security for your valuable data.
Even though the data breach risk is less, few organizations that belong to heavily regulated areas hesitate to enable their information to move away from their firewall. Make sure whether you have evaluated the policies of your security thoroughly. It means you have your data secured adequately before working with SaaS LIMS.
The important compliance responsibility with every regulation resets with the service provider or manufacturer. Most of the vendors advertise these cloud-based SaaS LIMS as a prevalidated system. But this refers to the network of cloud providers. You need to ensure that you get clear about the meaning of the prevalidated system by the vendor. Also, you need to know what scope is covered so that you can know your system is executed in the right way in the user environment.
Apart from that, SaaS LIMS cloud providers handle every clinical laboratory software patches and upgrades. It ensures that you utilize the system's recent version. You need to understand who should manage revalidation once there is an upgrade or patches taken place.
You need to understand how data recovery and backup can be handled, and also explore who is the reason and responsible for it. The details of the guarantee like service, response time, hardware, uptime, etc. provided by the provider should be stated clearly in the SLA (Service Level Agreement). Apart from that, the Service Level Agreement should contain the details of recovery and backup services that are included. Also, it should hold the cost incurred by exploring a few of the optional services.
There can't be anyone who didn't use Google. For instance, what will happen in case a rogue asteroid crashed to the server farms of Google? Nothing happens. Airtight failover technology and Mirrored servers indicate that the news service will display the craters aerial photos, which once acted as the server farm. High availability and uptime are included in the terms & conditions of the cloud deals that are negotiated in any form.
The complexity of the SaaS LIMS is challenging. Private, hosted, and On-Premises cloud LIMS is capable of handling instrument interfacing in the same manner. It is difficult to understand the SaaS LIMS cloud providers' ability, track record, and philosophy when you deal with the instrument interface.
Economics of Scale:
SaaS LIMS cloud providers provide you more or less due to the technology's specialized use. As many customers utilize the identical resources at the same cost, data center, they are slashed, and then the savings passed to the customer.
In the past few years, technology providers have developed cloud-based SaaS LIMS based on market demand. SaaS LIMS enables to facilitate enhanced scalability, agility, innovation, and connectivity across the lab environment. It helps to increase efficiency in operation as well as decrease cost. The decision to make use of a cloud-based SaaS LIMS will be taken into step by a mix of various concerns like regulatory, operations, and security. The best way to ensure that your corporate benefits the higher from SaaS approach to a laboratory information management system is to work with a top-notch informatics consultant.
Every industry modern laboratories are under press..... Read more
Every modern industry laboratories are under intense pressure to enhance operational efficiency and to decrease costs, while at the same time controlling regulatory compliance and improves quality.
LIMS (Laboratory Information Management System) is adopted across various verticals to meet the challenges. The on-premises system fails most of the time to offer the flexibility which is required to stay competitive in today's economic environment; therefore, an on-premise system is not agile, connected, or responsive.
Advantages of the cloud-based LIMS:
Integration, upgrades & implementation of the on-premise system indicates that the in-house IT workers having less time to work on improved innovation systems & this can also be a time-consuming process. There are plenty of advantages for your organization in case your moving to a SaaS LIMS.
Rapid LIMS implementation:
You need not invest your time to set up servers or install the software. Most of the works are done already if you are using the SaaS LIMS. Apart from that, your lab can run on the unique LIMS quickly and also help your lab to be up.
Online based LIMS are best for enterprises with inconsistent user requirements. With SaaS, it's simple to balance your works either up or down, based on what is happening on your business, and it's enough to spend money on what you make use. New features, services, and a user can be added anywhere by just with the click of the button. The skill that SaaS offers can provide organizations using cloud computing a straight edge over the competitors.
Accessibility and Collaboration:
Online based LIMS allows hassle-free, and easy access to your data anytime and anywhere from different locations, multiple branches, and various systems with a secure login ID. This accelerates enhances collaboration within laboratories in organizations globally. Apart from that, the ability to access workflows and data from where you hold an online connection.
Cloud services are providing mobile applications, and there are no restrictions for specific devices to establish the system.
Levels the playing field:
An online-based LIMS enables every type of small business to possess the ability to provide the organization-level features and functionalities on a pay as you reach the top. This results in, the small business running a LIMS can be more agile and nimble when compared to the large companies which are still making use of the on-premise legacy system.
By using the SaaS LIMS, there is no license cost, just a minimal installation fee, and no need for any databanks or in-house servers, no IT maintenance costs for software or hardware. You can only pay as your subscription you need to choose, and you can pay for the functionalities you need. The funds can be used to invest in essential businesses as there is no higher expense based on the Saas LIMS, and this can fuel the creations which are required to keep your company competitive.
Automatic Software Updates:
When you are using SaaS LIMS, the service providers take responsibility for security or software updates and patches to keep the system up-to-date. This indicates you get enough effort and time from your IT department, enabling them to put efforts over other initiatives of the laboratories which add business values.
Disaster Recovery and Backup services:
Any business needs a perfect disaster recovery plan, and the recovery solutions & the cloud-based backup solutions which come along with the SaaS LIMS are offered without the requirements for a more significant investment, making this vital protection of data services enabling every business in the verticals.
When a SaaS LIMS provides the prospects for essential advantages, it is not the right option for any laboratory. One harmful functionality of SaaS LIMS is that it is tedious to modify the system based on the company's supported design options. Executing a SaaS LIMS in a more prominent company that already possesses a higher developing on-premise function.
Below are some of the factors that need to be considered when you choose to work with a SaaS LIMS provider.
You rely on the company to secure your sensitive data when it moves to the cloud and when you work with a SaaS LIMS. Most of the providers in the cloud perform an excellent job to offer a secure environment for your information, which are the highest vulnerabilities that are probably related to human nature.
The vital responsibility for regulatory compliances always is based on the manufacturers. Few providers lease an online-based LIMS focus on a prevalence system, and this refers to the system of the cloud provider. Apart from this, the providers of SaaS LIMS handle any software patches and upgrades to make sure that you run the most crucial system version.
You need to make sure that your SaaS LIMS has the scope to validate the informatics systems and LIMS instruments.
Service level agreement:
It's essential to create an SLA with your vendors that address any concerned areas and more. One of the best SLA can make the variations between the rollout of your SaaS time & cost and smooth execution along with the unexpected expenses made down the road.
Some of the vendors provide a private cloud option that is facilitated within the facility. The opportunity offers different advantages of SaaS LIMS, but with controlled and decreased security risks. A cloud can be single-tenant, multi-tenant, private, or public. A single-tenant cloud is simpler to less prone and validated to intrusion or data leakage.
Data integrity and audit trails:
An audit trail is vital to address various concerns of the data integrities, both from product quality and regulatory perspective. You also need to ensure that your LIMS online based SaaS has a detailed and reliable audit trail for any data, and also make sure it's controlled on two different servers when compared to the data.
Simplifying certain things can add complications to the business processes when you move to the cloud. The decision to distribute SaaS LIMS will be presented by a mix of regulatory, operational, and security concerns that are unique to any laboratory. Working with the best online-based LIMS consultant is an excellent way to make sure that your enterprises required the best value from laboratory information management to new SaaS approaches.
For more information visit MocDoc LIMS
Every modern industry laboratories are under inten..... Read more
The rise of new technologies has made the volume of data drastically increasing day by day. The data volume generated globally across clinical research, biobanks, and other relevant testing laboratories are developing at a faster rate. Surviving the vast data volume and influencing it for research or business is stimulative for labs, especially if they don't possess a regulated mechanism to use and process the data.
One of the crucial reasons to invest in the Lab Information Management System (LIMS) is that it is used for organizing the data disregarding what type of industry you belong to. Information availability and rapid data growth have resulted in the extensive evolution of data management. Below are ten vital signs that state why you should invest in a LIMS.
1. Your laboratory holds higher operational costs:
Leading the particular portion of the allotted funds into laboratory personnel for management and data entry operations.
A Lab Information Management System frees human resources from time consuming and unproductive tasks, and therefore, they are considered as the high saver for your data entry and management operations. You will be able to pay-as-you-go on any basis like monthly or yearly if you prefer to go with a cloud-based LIMS. This means that you no need to make any investments towards hardware installations.
2. You hold transcriptional data entry errors and not able to share information (data silos):
It indicates poor data traceability, problems with connecting data across various data sources & instruments, and data's manual input leading to transcriptional errors.
A Lab Information Management System combines with other data sources and instruments flawlessly and manages the data in the laboratory in an enhanced manner. LIMS automated calculations save time and decrease errors for laboratory personnel. Apart from this, the information can also be retrieved accurately at any time.
3. When there is a risk in your laboratory data:
The sign is when you are not able to grab access to perceptive clinical information, no reliability, not able to follow the regulations based on your industries, making use of paper-based systems and spreadsheets to manage data in your laboratory.
A Lab Information Management System provided enhanced reliability and data security by matching the industry related standards, namely 21 CFR Part 11, HIPAA, and more. It also protects perceptive clinical information by hindering user access of unauthorized persons.
4. When your laboratory has inferior disaster management system:
Insufficiency of a suitable mechanism for data storage and retrieval in the event of theft, fire, or natural calamities.
A Lab Information Management System ensures data continual by copying data to mirror servers, storing data on the primary servers, and also make sure on the timely backups. The information can be managed in case of any theft, fire, or natural disasters.
5. When you don't have real-time data metrics:
The sign indicates when there are no updates to laboratory clients and users on sample processing stages when there are no notifications and alerts for sample expiry or inventory depletion, and when there is no real-time display of metrics of the laboratory in the main dashboard to watch out important problems.
A Lab Information Management System alerts you regarding the inventory depletion or assists in identifying expired samples with the help of alarms, and this makes sure about the timely inventory replenishment. The LIMS also helps you to stay updated on testing or processing samples in your labs by sending application notification or email alerts so that you will be able to know the critical problems instantly.
6. When your laboratory has poor traceability and limited data storage capacity:
The sign is when there are any difficulties in tracing the possible data instantly by searching over different piles of paper data when generating an extensive amount of sample information with the help of paperwork, and when there are too many piles of paper data in the labs, limiting the capacity in the data storage.
A Lab Information Management System assists in managing information electronically and helps to decrease paperwork. You can accurately and instantly trace information with the help of different tools. A cloud-based LIMS protects the data in the cloud, and this data is accessible in real-time and 24/7 available anywhere.
7. When your laboratory is unable to reach the expected productivity:
Delayed Turnaround Times and experimental analysis over industry averages, and influencing human resources for auditing, manual data entry, report generation are the vital signs.
A Lab Information Management System helps labs to plan data management effectively, accelerate operations, and execute different business decisions. It also helps in generating rapid reports and control an audit trail along with time stamp and date.
8. When you have sustainability problems:
When your competitors receive more orders when compared to you and when there are insufficient business agility and responsiveness.
A Lab Information Management System can help in making your laboratory business active amid the complicated global market.
9. When your laboratory lacks collaboration scientifically:
When there requires a high sample turn around time and data duplication for sharing with collaborators and partners.
A Lab Information Management System, particularly in the case of cloud-based, helps in decreasing errors, avoid data duplication, enables accelerated turn around time, and effective collaboration. Apart from this, it also allows us to achieve higher profit, market share, and productivity.
10. When you have no capabilities in customizing for your different data management methods:
Applying new changes to the existing data manually to the older records, and where there is no customizations option available with spreadsheets and paper-based systems.
A Lab Information Management System enables customization as per your requirements and is also considered as the highly configurable solution. Any new changes can be applied instantly on the original records and therefore saves more time.
I hope the above signs let you choose the right LIMS. Any other queries and comments on the Lab Information Management System are welcome.
The rise of new technologies has made the volume o..... Read more
Lab Management Software is simply a tool that can ease the operations involved in modern laboratories by automating most of them. As an all-inclusive software including lab management system, ERP tools, data analytics tool and virtual software, LIMS efficiently works out on the laboratory informatics. While each of the operations involved in LIMS is possible manually, why should one choose the software? Here is why:
1. LIMS is Error-free
Being error-free is the first and most important feature of LIMS software. Lab management being a tedious process involving many stages, the probability of data mismatch, incorrect readings, and erroneous updates are more when manually handled. Hence, an automated system such as Lab Information Management Software can largely help in ensuring record precision.
2. Centralized data access
LIMS extends to ease of access to patient records and reports. Thus, any referencing or verification of patient details can be done in a jiffy or shared with clinicians, technicians, and others instantly. It furthermore auto-updates critical values and crisis situations, thus ensuring immediate attention to the demanding cases.
3. Integrate with Instruments
Analysis and testing performed on clinical instruments can be directly linked with the Lab Information Management System. And LIMS shall automatically obtain test results from the instrument and store them in its primary database which can then be shared, reviewed and maintained at any point of time. This completely eliminates the need for manual handling that has very high chances of errors and is extremely time-consuming.
5. Sample Tracking
LIMS initiates a track record of the samples right at the point when a sample is collected from patients. The records maintained includes clinical reports, phenotypic information, freezer location, etc. In many cases, the freezer location is fed in detail such that the row, column, rack, box, and shelf are precisely specified. The software tool maintains a thorough track record of all freeze cycles and thaw cycles that the sample gets subjected to, details of collection center, clinician/lab technician who handled the sample, sample
movement tracking, and so on. With this information, LIMS makes 100% sure that the sample does not get mismatched or lost at any point of time during the entire course of the process.
6. Improve TAT
The overall time required from the start when the sample is collected until the reports are shared with patients/clinicians for further procedures, the manual handling is reduced, thus reducing error and the need for cross-verification at various points. LIMS also automatically manages and calibrates medical instruments connected with it and auto-updates in case of alarming readings/reports. This improves the overall Turnaround Time of the entire process.
7. Hassle-free workflow
LIMS automates workflow and records maintenance, thus saving a lot of time. As you codify the processes with LIMS, the software instructs as to which instrument is to be used next, which technician is supposed to handle the process in the following phase, and so on. Hence, manual intervention to instruct or direct record movement and tracking is largely cut. In other words, LIMS manages and assigns works to the lab technician and makes the process hassle-free on the whole.
8. Quicker Workflow
LIMS allows impeccable access to Doctors and Patients with their respective login portals. It has preset templates to generate and send across an invoice for patients and labs. Further, it is also easy to make a comparative analysis with the convenience of setting against previous reports and patient history, thus making enabling quicker workflow on the whole.
LIMS increases throughput and thus acts very productively. Automatically, the lab test results are shared across users. And patient history can be quickly referred to. The reports are synchronized with the physician EMR for quick access. In cases of abnormalities, automatic updates and alerts are raised without the need for manual intervention. The software also enables digital signing and cuts down on the wait time for approving a physical document.
10. Quality Control
Through the course of testing, the machine-driven analysis remains subject to change and may demand calibrations. With the help of effective Quality Control measures, identifying variations becomes very easy. Simply put, Quality Control helps in ensuring the accuracy and precision of data. Furthermore, QC results are stored as database and can be set against actual results, thus enabling complete control over deviations or errors, if any. With NABL and other lab accreditations, the quality of results and the workflow are guaranteed.
Visit MocDoc Lab Information Management System to know more
Lab Management Software is simply a tool that can ..... Read more