Keeping up with the fast-evolving world of trends means that smart work with innovation is required. Having a smart-infrastructure built on informatics solutions can benefit the lab by implementing automation. Laboratory Information Management System (LIMS) is a critical part of the system to be incorporated in all functioning laboratories for better results. The LIMS of today has gone far beyond just sample management invoking functions like resource management, workflow management and many more. By adhering to National Accreditation Board for Testing & Calibration Laboratories (NABL) standards, labs can manage NABL quality indicators easily.
Quality control in LIMS:
Quality control in LIMS is the process of assurance of quality at every stage included in the automation system. It may also be called as a statistical process used to evaluate the analytics produced in the patient’s results. The sampling of the product is continued after every successful stage until the end of the sample management process. Quality control is very essential in a LIMS used in clinical laboratories as the result cannot be tampered with. Quality control is done on three major factors in a clinical lab, which are:
Quality control on the sample
Quality control of the utilized equipment
Quality control for the process.
For quality control of the sample, the result might either be quantitative or qualitative. Meaning that the result can either be a number count (hemoglobin count in the blood) or can define if the test result is positive or negative or can be limited to a few different values alone.
Quality control checks on the equipment or instrument are used to validate whether the instrument is operating within pre-defined specifications, inferring that patient test results are reliable. Once this validation is completed, the result of the patient can be used for further diagnosis.
Sample management is the primary process of a LIMS system. Any QC lab needs to analyze many kinds of the sample depending on the industry of the laboratory. Our QC laboratory helps in the analyses of samples in a unique and distinct method. We have the following salient features for sample management:
Single sample management and multi-sample management by using templated management techniques
Sample recognition field that can easily identify the sample and logs in the details, minimizing manual data entry.
Barcoded labels for sample tracking
Implemented workflow automation features for reduced confusion and increased productivity
Preparation and method Execution:
We have predefined execution methods for sample tracking, analysis of tracking response, complaint reception, reduce the dead time, and overall to increase the efficiency of our system.
Special features for execution such as content uniformity, dissolution, stability, etc.
Strict preparation and method execution policies like standardization, tracking of reagents, control of the environment, trainees, and equipment analysis.
We understand the importance of report generation and sensitivity in handling the report data. Hence we have assembled the following features for report management:
Instant visualization on any abnormal notifications.
Configurable testing methodologies and calculation techniques for managing high variant products.
Multiple level approvals with comment entries for sensitive results.
Flexible facilities that are fully configurable to the product and customer level including layout, content, units, significant digits, etc.
Bi-directional integration with SAP-QM or SAP Batches for finished product testing. Interfaces to other ERP/MES systems available.
Streamlined delivery of event notification and results to end-users via e-mail, fax, etc.
The documents like SOP, analytical, maintenance, etc. are version controlled for ISO standard compliance.
As important as quality control is in laboratories, so is analyzing the proper features best suited for every laboratory and making use of it appropriately. Some important Quality control features are as follows:
Latest and updated versions of specifications are available on request.
Multi-level product specification management is made with controlled releases.
Sample management, sample storage, and reserve management are all done with accuracy.
Sample planning with the batch-wise process and test plan management is done.
Templated sample management by templating the sample at registration is effectively carried for sample tracking.
Quality control is done at multi-level, multi-departmental, and multi-premises.
Workflow management with work schedule according to work plan for analysts and instruments alike.
Accuracy in result capture and OOT management.
Quality control on instruments by instrument calibration and regular maintenance scheduled at different time intervals with a proper update on status lock for instruments.
Training on the new releases and sample management for every instrument is carried for every lab personnel
Any deviations from the original workflow are promptly recorded and validated.
Stability in the study module is maintained.
LIMS quality control process allows managing the data of products, samples, and instruments alike on a regular basis by monitoring at various levels. This ensures that quality can be monitored and, if necessary, actions to improve quality.
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Increased efficiency is one of the crucial factors that every business people require. When there is a business running efficiently, it indicates a decrease in waste and an increase in profits and also this results in a healthy bottom line. There are different types of software tools that small business owners can make use to enhance the efficiency of the operations.
Whether you are an accountant, who is looking for the QuickBooks in a belief that it holds the right software to make a more significant difference for the better business outcome or an engineer who is in search of trying out the PCB design software, below are the 5 best ways in which the software will help the small business owners to take their business to the topper level.
Five ways to grow your business through software:
Here are some ways through which you can improve your small business with the diagnostic software.
Maintaining a healthy relationship with the customers:
The software solutions for the small business enable you to manage a healthy relationship with the customers and also enhance your sales process dramatically in a better way. You can form prospects and customer database and also acquire the right to update them in right and real-time when you gather more information about every contact. The software business tools also help in providing the ability to send emails to the connection, so it's easy to keep up with the marketing. It also provides the capability to send emails to the customers and prospects and also track how many times you keep contact or communicate with your contacts or customers.
Creating invoices and quotes:
You will be able to create invoices and quotes, attach them to the particular contacts or customers so that there is no chance for the valuable documents to be missed. Apart from this, all details and orders are captured in real-time in case of your invoices and quotes are integrated with the platform of your business. You can also stay aware of all the products and services your contacts or customers asked to purchase, which will help you to sell more and keep organized in the future so that it leads to higher revenue.
Follow sales leads:
With the help of the right sales management software, you will be able to follow sales leads accurately and quickly, and you need to contact your prospects who have requested a quote before. If you are ready with sound strategies that can reach your end of year sales goals, people who are interested once in the offer you places but have not purchased with you can start with it.
Projects creation and tracking:
It's easy to build and track projects at every process stage easily through a reputed small business management software. If you have different types of systems to manage your works and projects, there is no possibility to link with the costs or customers. In case you have single systems, then it's easy and quick to view expenses or link with any project or customers and also send the invoice for the appropriate projects.
Shortening the task of the employees:
With the help of time tracking software, the employees can efficiently finish their timesheets and also can be easily accessed by owners and managers. This enables a streamlined system, especially for calculating all types of wages. With the help of small business software, you can also use shared calendars to track how much human capital is present for any projects.
Apart from this, there are many kinds of software available that offer you the capability to combine any process in your organization or company. Also, there is 100% assured that your small business runs easily when there is just one solution that acts as a one-stop solution for project management, marketing, sales, and invoicing.
It's easy to select the right software for your small business to increase your revenue by researching the best software online. You need to focus on all the advantages, what are essential specifications available to make the software more efficient and better for your small business before choosing the best small business software for you.
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The profession of laboratory management is a complicated one that requires the utmost care of the patients. The lab must convey a sense of trust to the customers so that they can entrust you with their samples for the analysis.
Clinical Laboratories can now Wave off Manual Work:
With all this hard work already being done by clinical laboratories, the department of HealthCare took a new turn when it was decided that a lab has to send results directly to the patients. This was mainly done to relieve the stress from the patients who are waiting for their reports from the doctors. With instant report generation, the doctors can now decide quickly on the critical cases.
The mandatory direct lab report delivery to the patient can be done in various ways whichever is comfortable with the patient and the lab. With the latest technology on queue, the task has been rendered easy for the labs to be in touch with the patients. In this blog, let us discuss the various smart ways in which a lab can send lab reports to patient and deliver the test sample reports to them.
Conveying the Message via Short Message Service (SMS):
Sharing reports via SMS can add on to the benefit of sample report collection. One small SMS on the result of the test analysis can set the patients mind at peace.
Lab reports once generated can easily be shared via SMS straight to the Patient or the Doctor, thus completely eliminating the need for manual handling, wait time or traveling. Reports of multiple tests performed by the patient are shared as separate updates to avoid possible commotion. With the intervention of LIMS in clinical laboratories, we help in conveying instantaneous report results to the patient as soon as the technician generates the results. SMS conveying system for test results has so many advantages some of which are:
No manual human intervention is needed
Immediate report sharing is made possible for emergency cases or critical patients
Conveying the Message via E-mails:
One of the fail-safe methods for accessing patients anytime is messaging via the electronic mails or E-mails. This way the patient can be notified even at their place of work without them having to visit our facilities for manual collection of the report.
Once the lab report is generated with all the optimum observation made from the testing of samples, it can be sent via an E-mail in PDF format of an attachment so that the patient can infer from the report and take the necessary action if any required. A LIMS linked lab can save a lot of unwanted manual task and convey the message to the patient and doctor immediately for analysis. It has the same benefits as that of SMS with an added advantage of the whole report being shared.
Report generation on Mobile App:
A pre-installed mobile app on your smartphone can even track your test analysis phases in your mobile and let you know when you can expect the test results. With just a few swipes, you can view your test results as soon as it is generated by the technician. What better than the confidentiality of your smartphone to let you know the results.
A smartphone with internet connectivity is all that is needed to access reports on the go. The advantage of the mobile app is that you can check the readiness of your report anywhere and at any time.
Direct Collection of the report from the lab:
Out of all the smart ways listed above, this method can be said as the last smart one. However, direct collection of the report from the lab itself is also the safest method when dealing with sensitive information.
Though it requires the physical job to get the report from the lab, it can also be completed by posting the report from the lab to the patient’s home directly.
The direct collection can be combined with all of the above methods of lab report collected by the patient. The patient can first be notified of the result and feel at ease to collect the report. With the full PDF as sent via an E-mail, the report can be viewed and consulted with a doctor also. This makes the task of collection of the printed report generated in the lab at ease and not urgent.
These were the few methods to send lab reports to the patient, the clinical laboratory can use all of the methods or some of the above to make the patient feel at ease with the lab and thereby creating a sense of trust with the lab.
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Going wrong in experiments taking place in laboratories is usual, but proper attention and planning can help in preventing damaged reputations, wasted resources, and unnecessary accidents. Below are some reasons why laboratories fail and what can be done to stop them.
A shortfall of orientation with the Business:
Bell Labs, Xerox PARC, and other legendary labs can evoke images of complete isolation and extreme secrecy from the core business. Split-up sorting is significant in the case of organizations where rules and regulations heads to balance new ideas. In this case, split-up remains as a rare problem.
The issue inclines that the labs do not have a clear strategy planned with the organization. You can see most of the labs offers kombucha by installing kegs on tap to acquire the creative things beginning and then start to evaluate with only a finite conception of their goals. Some of the team in the labs are not sure that they are charged with disruption or serving the core business.
The committee members and leaders should consider the importance of opening a lac, decide on how the lab will benefit or interrupt the present and future Business, should plan for a remedy in the case of disruption, prepare the works for how the new ideas are going to be executed, and more. The planning and other steps can be successful if it's made with the following considerations.
Vitality: Making clear and creative goals for the lab will assist both company leaders, and stakeholders understand the intent and direction of development vision.
Growth: Let's imagine, you have come with the idea that is validated as well as requires growing outside of the lab. Now, where will you get the additional support for the plan? There are few options like you go back to an accelerator, an incubator, or into the core business. Possibly, troublemaking innovations will go outside of the core enterprises, as it can be developed in a further way and also secured from business-as-usual fingerprints and corporate antibodies.
People: People with purpose and passions are considered to be the heart of the most influential development initiatives as there is no chance for the lab to support the stakeholders who come up with new ideas and implementing them in unchartered territory.
Lack of team balance:
Some people have good intentions and knowledge of the industry but fails as they do not have any idea how innovation works. Possibly, the leaders of this type deal with the development and changes as they deal with a problem in the core business. This will lead to more significant incremental improvements.
The other way lab fails when they are staffed merely by a team of external tycoons, whose only thinking is to set fire to conventional forms of operating burns bridges along with the organization. It means the people know steps to build a business or launch startups but will miss the internal networks and knowledge needed to handle corporate networks.
It's essential to take a diverse team to be more successful at your organization. You also need people outside the enterprise, but you need to make sure that they possess different skills including employees for long with a passion for development, creativity and also should know the working nature of the company.
It's not much easy to maintain this balance, but you need to make it happen. The practical development team in or out of the lab needs to be diverse and purpose-driven in terms of background, function, and cognitive style.
The shortfall of metrics to trace success:
Innovation needs unique and creative thinking around economic support. Labs require space to incubate, evolve, or iterate new ideas. Return and financial need to be tracked over time and also should be insisted in advance even if your lab acts as a cost center that is mandated to experiment over the longer term.
Apart from this, there are some other essential things for the laboratories failing like Undervaluing ROI (Return on Investment), hiring extremes, building vs buying, meaningless hackathons, inflated expectations, the CTO/CINO/CIO dilemma, undue focus on interruption, poor project management, a big plan with no stepping stones, ignoring people by focusing on technology, and more.
Do you have any other suggestions to stop the laboratories from failing?
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Running a productive lab smoothly is tedious. Whether you are dealing with multiple samples or if you have an excessive number of deadlines approaching, following the practical tips given below will help in managing your lab efficiently.
1. Keep an eye on your stuff:
Your inventory covers all the specimens and reagents your lab will need for diagnostic or experimentation analysis. An effective way of sustaining inventory is to use a tool which makes use of barcodes to identify, categorize, and track samples. Regardless, the labels you utilize for vials, racks, tubes, and boxes need to be suitable for the atmosphere in which they will be used. For instance, labels marked ”cryogenic” can come in handy for any reagents stored in freezers or cell lines or specimens stored in liquid nitrogen.
2. Sustainment is key:
Maintenance of the lab infrastructure is vital to ensure the durability of your reagents and samples. Refrigerators and freezers need to be sustained at the ideal temperature, Co2/O2 levels in each incubator should be controlled carefully, and the stocks of liquid nitrogen and other lab supplies must be replenished. Systems which can control your storage equipment, offering real-time notifications and updates while keeping detailed reports and logs of all parameter related activity can make this entire process automated, with minimal human intervention, and will ensure that no other thing is missed. These type of systems work with a cloud-based framework and can integrate all reports in a single place and will notify the lab personnel if anything goes wrong.
3. Stay Coordinated:
Spending time in workflow management will enable you to enhance sample traceability, track inventory, improve the overall personnel productivity, and more. Incorporating a LIMS (Laboratory Information Management System) is an excellent way to do this as it will note the movement of each sample during the testing process, monitoring its custody chain, and enabling users to schedule downstream processing, analysis, and testing in a smooth manner. Getting the most out of your LIMS by using barcoded labels is critical as both will aid in sample traceability and tracking.
Communication and coordination are also vital when incorporating any system that optimizes workflow. Holding regular lab meetings will enable you to create and control any LIMS you wish to utilize and also keep a good record of all lab activities with the help of well-annotated lab books and LIMS.
4. It’s the system, not the people:
No matter how organized the labs are, errors will occur. Designing barriers and openly discussing the mistakes will decrease the likelihood of them reappearing. By introducing multiple checkpoints and verifications, you can reduce the chances that the mistakes will stack up causing unanticipated consequences. But this should not be done without compromising the speed of processing in the lab. Maintaining lab infrastructure, keeping a managed inventory, and coordinating your workflow are all kinds of barriers which can prevent critical errors. Managing all related data in your lab books will also enable you to revolve the mistakes as each test or experiment can be verified with comprehensive documentation even if the person is no longer a lab member.
5. Utilize Common Sense:
Some labs are specialized in carrying out a small set of techniques that needs specific labels. For instance, Xylene resistant labels for histochemistry labs. Regardless, most of the labs do not have tremendous resources with which to buy labels and equipment. Managing a lab cannot be like a one size fits all approach. In this case, it’s crucial to assess what the issues are and to come up with answers from both financial and organizational standpoints. In most cases, simple solutions are enough. For instance, you can have signed up sheets either online or on paper for machines like biosafety, centrifuges, cabinets, and thermocyclers, etc.
6. Thinking Creatively:
Following the current trends are important. You need to make sure that you’re thinking in a creative manner even for simpler things as it can help avoid issues in the lab and also can enhance the research pace.
Efficient communication is crucial regardless of the lab you work in, but with every member consistently working on various techniques or projects, it's possible that they fall out of the habit of collaborating. Lab meetings are a significant way to solve problems, especially in the beginning of the week, so that everyone knows what their tasks are and how to complete them. It’s a good habit to make a relationship with your office mates even outside the lab as this helps to have excellent communication.
Hope the above blog helped you to know about managing a lab productively and their benefits in depth.
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Running a productive lab smoothly is tedious. Whet..... Read more