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Increased efficiency is one of the crucial factors that every business people require. When there is a business running efficiently, it indicates a decrease in waste and an increase in profits and also this results in a healthy bottom line. There are different types of software tools that small business owners can make use to enhance the efficiency of the operations. 

Whether you are an accountant, who is looking for the QuickBooks in a belief that it holds the right software to make a more significant difference for the better business outcome or an engineer who is in search of trying out the PCB design software, below are the 5 best ways in which the software will help the small business owners to take their business to the topper level. 


Five ways to grow your business through software: 

Here are some ways through which you can improve your small business with the diagnostic software. 


Maintaining a healthy relationship with the customers:

The software solutions for the small business enable you to manage a healthy relationship with the customers and also enhance your sales process dramatically in a better way. You can form prospects and customer database and also acquire the right to update them in right and real-time when you gather more information about every contact. The software business tools also help in providing the ability to send emails to the connection, so it's easy to keep up with the marketing. It also provides the capability to send emails to the customers and prospects and also track how many times you keep contact or communicate with your contacts or customers. 


Creating invoices and quotes: 

You will be able to create invoices and quotes, attach them to the particular contacts or customers so that there is no chance for the valuable documents to be missed. Apart from this, all details and orders are captured in real-time in case of your invoices and quotes are integrated with the platform of your business. You can also stay aware of all the products and services your contacts or customers asked to purchase, which will help you to sell more and keep organized in the future so that it leads to higher revenue. 


Follow sales leads: 

With the help of the right sales management software, you will be able to follow sales leads accurately and quickly, and you need to contact your prospects who have requested a quote before. If you are ready with sound strategies that can reach your end of year sales goals, people who are interested once in the offer you places but have not purchased with you can start with it. 


Projects creation and tracking: 

It's easy to build and track projects at every process stage easily through a reputed small business management software. If you have different types of systems to manage your works and projects, there is no possibility to link with the costs or customers. In case you have single systems, then it's easy and quick to view expenses or link with any project or customers and also send the invoice for the appropriate projects. 


Shortening the task of the employees: 

With the help of time tracking software, the employees can efficiently finish their timesheets and also can be easily accessed by owners and managers. This enables a streamlined system, especially for calculating all types of wages. With the help of small business software, you can also use shared calendars to track how much human capital is present for any projects. 

Apart from this, there are many kinds of software available that offer you the capability to combine any process in your organization or company. Also, there is 100% assured that your small business runs easily when there is just one solution that acts as a one-stop solution for project management, marketing, sales, and invoicing. 

It's easy to select the right software for your small business to increase your revenue by researching the best software online. You need to focus on all the advantages, what are essential specifications available to make the software more efficient and better for your small business before choosing the best small business software for you.

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Introduction:

Orbito Asia Labs and scans is a comprehensive healthcare facility for imaging and diagnostic purposes. It contains the latest infrastructure with best medical facilities operated by experienced and certified lab technicians with support staffs. They strive to provide ultimate diagnostic services to their patients at an affordable price. They operate in about 20 locations and also have many processing centers across Tamilnadu and Bangalore.

Overview:

The main reason why Orbito Asia approached MocDoc was to manage multiple collection centers in different areas, also to keep track of samples and information about the patients, since they were using an offline software these operations were not possible. MocDoc LIMS provided them with the best solutions for their problems and proved as a handy software for managing multiple lab centers.

Challenges & Solutions:

MocDoc has always produced masterly solutions to many problems arising in the healthcare industry. Here is a list of problems Orbito Asia faced and its solutions,

Adapting to technology

Orbito Asia was handling their entire management process with offline software. As the magnitude of their labs kept increasing they opted to go for online software to increase their scalability and for better automation. Ultimately a firm that prides itself in having the latest technology didn’t want an offline software to hinder its progress.

MocDoc provided them a fully integrated software known as MocDoc LIMS which allowed them to work online also rectify all the problems that they were facing while using offline software.MocDoc LIMS also increased data security of the patients by following a centralized data storage method(SaaS).

Managing multiple centres

Orbito Asia is having multiple centers across Tamilnadu so they needed a proper software to organize their centers and tracking samples. They also needed solutions for organizing their tie-ups with other labs for B2B modules. So they eventually needed online software to perform multi-center organizing and sample tracking efficiently. 

MocDoc resolved all their problems by providing them with a fully integrated software which helped them to carry out their expansions in multiple locations, and also delivered propitious results in sample tracking and managing B2B’s to which Orbito Asia have collaborated with.

Avoiding duplicate registrations

Orbito Asia was following a manual entry of information regarding patient details, sample information, center details in their previous offline software this created a situation of having duplicate entries. Also, offline software didn’t have the features to stay connected with multiple locations.

MocDoc approached them with deft solutions on rectifying all their problems which they previously faced. Our software supported Orbito Asia to collect all information about patients and Centers in a secure and organized manner, after which Orbito Asia has shown rapidly reduced errors in data collection and in duplicate entries.

Tracking samples and result collaberation

Results for tests in Orbito Asia labs were often delayed due to lack of features in their offline software for sample tracking, also they were facing some difficulties to track the revenue of their centers, outsourcing details, and their payment methods this lead to a major problem in maintaining track records about company expenditures.

MocDoc provided them with a Home Collection application which precisely helped them to correct the problems in sample tracking also this helped them to reduce the turnaround time for collecting test results. For managing B2B relations MocDoc software allows them to easily track their invoices and pending payments since MocDoc is an online SaaS software we provide all results instantly without any delay.

Sending real time updates using multimedia

Orbito Asia labs had to send regular updates to all the partner labs, marketing executives and the patients that visit their lab. Due to the lack of bulk messaging facility, these updates were given in the form of individual messages and emails causing heavy workload and at times erroneous conveyance of messages.

With the help of MocDoc LIMS OrbitoAsia was able to send real-time updates of test results to the patient and also information was conveyed easily to marketing executives without any delay. The additional feature of using our software was it allows labs to also send bulk messages to their patients this reduced the workload drastically.

Ultimate benefits

  • OrbitoAsia were able to efficiently maintain multiple Centers.

  • Managing and tracking samples were much easier in MocDoc LIMS.

  • Consistent Real-time accurate results is an added advantage.

  • OrbitoAsia were able to send bulk messages and e-mails also they were able to maintain Data privacy.

  • Reduced workload and improved efficiency in providing propitious results.

Growth outcome 

Orbito Asia has gained more than 70% of customer satisfaction this year. MocDoc LIMS simplified their entire process through their integrated scalable solutions. OrbitoAsia evaluated 100’s of software and in that, they selected MocDoc software mainly for these three reasons,

  • Ease of use

  • Best Support services

  • Budget-Friendly Software


    To Know More Visit MocDoc LIMS

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Every industry modern laboratories are under pressure to enhance operational efficiency, decrease costs, control regulatory compliance, and improve quality. Apart from this, the rise of CRO (Contract Research Organization) and R&D externalization strategies in the industry of pharmaceuticals has led to laboratories gathering enormous data from different partners, preceding to a significant increase in the complexity of lab workflow.

LIMS (Laboratory Information Management System), Informatics Solutions are being used along the pharmaceutical industry to meet these challenges. The main reason why cloud-based LIMS is preferred is due to its advanced features like 

●      Decreased cost,

●      Automatic software updates,

●      Disaster and backup recovery services,

●      Rapid implementation of LIMS,

●      Flexibility,

●      Security,

●      Accessibility,

●      Collaborations. 

One of the successful Laboratory solutions and laboratory report software used by most of the users is SaaS. Let's explore the SaaS in depth below. 


What is SaaS?

SaaS(Software as a Service), one of the software distribution models and types of cloud computing like IaaS and PaaS. The third-party provider hosts the program rather than downloading and installing the software to run on your PC. Once the software is hosted, it's accessed over the internet by users via a web user interface.


Why SaaS, a cloud-based LIMS, is perfect for your lab? 

SaaS, pathology management software provides plenty of excellent benefits that make it the preferred option of every lab. According to the Forrester Research Inc survey held in last year, 15% of SMB (Small to Medium Business) and 16% of the larger organization make use of SaaS. Compared to the previous year's research, the larger enterprise has seen a 33% increase in the Usage of SaaS. Considering the smaller enterprise, they have seen a 50% increase in SaaS. Below are some reasons to state why Cloud-based LIMS is the right option for your laboratory. 


Hosting Options:

Few providers provide the private cloud option that is able to host within your facility. The private cloud option offers different SaaS LIMS benefits but with fewer security risks. A cloud is public; either it can be private, single-tenant, or multi tenant. It's easier to validate the single-tenant cloud when compared to the multi tenant as they are less prone to intrusion or data leakage. 


Data Integrity and Audit Trails:

A permanent audit trail is vital for addressing different concerns in data integrity, both from the perspective of product and regulatory quality. You need to ensure that your SaaS LIMS holds a detailed and reliable audit trail for every information. You also need to make sure whether the data is maintained continuously on the various servers rather than on the data itself.

Apart from that, you need to ensure that your provider has set their system default to store a completely reliable and flexible audit trail. It also controls the network logs and detailed server. It offers data center third party auditing insurance. You need to ensure your SaaS LIMS is capable of integrating with the other informatics systems and with your instruments.


Service Level Agreement:

You must develop a Service Level Agreement with your provider who will be able to address all of the above-concerned areas and more. A Service Level Agreement that is well written is capable of making the variation between a smooth execution & roll out of your SaaS time overruns, cost, and few of the unexpected expenses incurred.


Security:

When dealing with a SaaS Laboratory Management System, you will depend upon your providers to secure your pieces of information as it is going to be stored in the cloud. Almost every cloud service providers offer excellent security for your valuable data.

Even though the data breach risk is less, few organizations that belong to heavily regulated areas hesitate to enable their information to move away from their firewall. Make sure whether you have evaluated the policies of your security thoroughly. It means you have your data secured adequately before working with SaaS LIMS.


Validation:

The important compliance responsibility with every regulation resets with the service provider or manufacturer. Most of the vendors advertise these cloud-based SaaS LIMS as a prevalidated system. But this refers to the network of cloud providers. You need to ensure that you get clear about the meaning of the prevalidated system by the vendor. Also, you need to know what scope is covered so that you can know your system is executed in the right way in the user environment.

Apart from that, SaaS LIMS cloud providers handle every clinical laboratory software patches and upgrades. It ensures that you utilize the system's recent version. You need to understand who should manage revalidation once there is an upgrade or patches taken place. 


Business Continuity:

You need to understand how data recovery and backup can be handled, and also explore who is the reason and responsible for it. The details of the guarantee like service, response time, hardware, uptime, etc. provided by the provider should be stated clearly in the SLA (Service Level Agreement). Apart from that, the Service Level Agreement should contain the details of recovery and backup services that are included. Also, it should hold the cost incurred by exploring a few of the optional services.


System Failover:

There can't be anyone who didn't use Google. For instance, what will happen in case a rogue asteroid crashed to the server farms of Google? Nothing happens. Airtight failover technology and Mirrored servers indicate that the news service will display the craters aerial photos, which once acted as the server farm. High availability and uptime are included in the terms & conditions of the cloud deals that are negotiated in any form.


Instrument Interfacing:

The complexity of the SaaS LIMS is challenging. Private, hosted, and On-Premises cloud LIMS is capable of handling instrument interfacing in the same manner. It is difficult to understand the SaaS LIMS cloud providers' ability, track record, and philosophy when you deal with the instrument interface.


Economics of Scale:

SaaS LIMS cloud providers provide you more or less due to the technology's specialized use. As many customers utilize the identical resources at the same cost, data center, they are slashed, and then the savings passed to the customer. 


Bottom Line:

In the past few years, technology providers have developed cloud-based SaaS LIMS based on market demand. SaaS LIMS enables to facilitate enhanced scalability, agility, innovation, and connectivity across the lab environment. It helps to increase efficiency in operation as well as decrease cost. The decision to make use of a cloud-based SaaS LIMS will be taken into step by a mix of various concerns like regulatory, operations, and security. The best way to ensure that your corporate benefits the higher from SaaS approach to a laboratory information management system is to work with a top-notch informatics consultant.

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The healthcare industry, like any other industry, is not self-reliant. Since this is an ever-evolving industry there's no stopping for the challenges that arise or the solutions for it. One such healthcare solution is the Laboratory Information Management System (LIMS). The Laboratory management system has been providing healthcare solutions for the industry, over the past couple of decades: but what it really is?

LIMS And What Does It Do?

The Laboratory management system started as a system to keep a record of test samples, their results and all other particulars of donor and patients sample.  From the point of its inception, the laboratory management system followed the traditional methods of manual labeling and record-keeping; it was followed only until the introduction of computers to healthcare solutions.

Ever since the Laboratory Information Management System is in a course of upward trajectory.

As the computers evolved so did software. Dedicated LIMS software packages began appearing with tweaks and new features every time. The LIMS software today is so reliable that once a test sample is collected in lab or patients house, it is taken to a pathology laboratory and given a tag, it is almost impossible to lose track of it. The LIMS software packages can manage and update the progress in tests and can also update the result of the tests to the database in real-time.

To put in simple words:

A laboratory Information management system, shortly known as LIMS, is a software that is used to help lab faculties in collecting samples, processing and delivering reports to patients. It acts as an interface between the lab faculties and the database where all the information and essential details are stored. This includes all the tests conducted under a particular facility.

LIMS Network

In its early days, the laboratory management system was an isolated off the network system. But as technology paved the way for more advanced secure networking, the Laboratory Information Management System stepped into the next-gen of healthcare solutions.

Standalone LIMS:

Even though the laboratory management systems provide easy accessibility of the information from the database, it isn't enough. Its information resource was limited to that one particular facility alone. The limitations of a standalone laboratory management system include

  • Limitation in the storage capacity of the database servers

  • The maintenance of servers at the healthcare facility itself involves difficulties

  • Medical procedures that involve referral to different locations will require carrying of physical records; which is an inconvenience again.

  • Though the chances are less: if the servers go down it is almost impossible to recover the data unless there is a backup, which will require additional servers.

  • Since standalone laboratory management systems are not cloud-based, sharing patient reports via App, SMS or Emails is restricted.

Since there are technologies developed already to overcome these limitations, they should be employed immediately.

LIMS on the Cloud:

The cloud storage is a powerful technology than it sounds. The cloud storage has virtually no limits on the storage capacity, thereby immensely supporting the laboratory information management system and other healthcare solutions.

  • The data centers provide a larger bandwidth to access the servers. That is more than enough to provide traffic less access.

  • Since the cloud servers have multiple redundant systems, there is always a backup and data loss is not a thing to worry about.

  • The centralized data center for the laboratory management system makes it possible to access data from anywhere in the world with authorization.

  • The maintenance of these servers is extremely cost-effective compared to the standalone LIMS.

  • As LIMS is cloud-based, it can connect multiple stakeholders. You can also have control over sample tracking, processing and delivering. And there is easy scalability in business.

Patient Accessibility:

The inter-connection of LIMS software servers also introduces the patients to the inside of the Laboratory Information Management System. Since the LIMS software made the information easily accessible, the patients can easily keep track of their records. This also helps patients to keep their personal health records up to date with no effort.  

LIMS Beyond Limits:

The LIMS software, even though started as a record-keeping and managing healthcare solution, it has now evolved into a state of complete management solution. It has given a massive boost to the administration of the healthcare facility and also the financial management of the healthcare centers.

Machine Interfacing in LIMS :

The LIMS software acts as an interface between the laboratory equipment and other devices. The Laboratory Information management System is capable of interfacing with the database in real-time to import and export data. It also acts as an interface between multiple devices within the lab for better coordination.

For instance, an MRI scanner is only a scanning machine with an image display unit and a control unit. But, with the LIMS software machine interface, the data from the scanner can be stored directly in the database to the respective patient name. It helps the doctors to analyze the data whenever required.

Time Management:

Time management is one of the most challenging objectives of management. The LIMS software used in today's healthcare facilities provides day to day management solutions besides healthcare solutions.  

  • The LIMS software can make schedules for doctors and specialists. It also helps in scheduling for follow-ups and cancellation of appointments at the request of patients through IVRs and websites.

  • Since there is always a demand for the time slots to access the laboratory equipment and devices, including the high-cost scanners which are a rare resource, LIMS software can schedule their time slots in the most effective way.


In addition to these, the Laboratory Information Management System also has the in-house pharmacy records maintained, notifies the maintenance of laboratory equipment and other services.

The AI of LIMS and it's future:

The future of the Laboratory Information Management System has already shown us a glimpse of what it is capable of over the years.

The AI is definitely the future of every field and the Laboratory Information Management System is no exception. The introduction of LIMS software to artificial intelligence can automate pretty much everything in the laboratory management system and improve the qualities of healthcare solutions. Smart labs will be the newest addition to the list of healthcare solutions by the LIMS software.

The advancements in various supporting fields such as microfluidics, biometrics, lab-on-a-chip technologies, and their automation have ensured the steady progress of the Laboratory Information Management system. The day is not far when the AI Laboratory Information management System (AI LIMS) will be working along with humans and serve humanity.

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The Role of Laboratory Informa...

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An Introduction to LIMS


Laboratory Information Management system (LIMS) is a software that is used in labs for data management and to process a large number of lab samples to manage laboratory workflow. With LIMS, the lab can automate workflows, integrate instruments, and manage samples and associated information. Additionally, labs can produce valid results quickly and can track data across experiments to improve efficiency.


LIMS that are commonly used in clinical labs fall under the below categories:



Benefits of using LIMS in your lab are:

  • Workflow automation

  • Integrate instruments or other in-lab systems

  • Centralize access and storage of data

  • Track data from sequencing runs

  • Initiate downstream data analysis.


The Efficiency of LIMS:


The main purpose of using a LIMS in a lab is to improve the efficiency of sample processing and management. Using LIMS would cut down on the need for manual tasks thereby increasing the accuracy in sample analysis. LIMS captures data automatically, gets processed, and is stored for future reference. The LIMs vendor you choose will define the proceeding process of the software.


Generally, the process of a LIMS is divided into five stages:

  • The sample is logged in after reception.

  • Assignment, scheduling, and tracking of the sample and the analytical workload

  • Processing and quality control associated with the sample

  • Storage of data associated with the sample analysis

  • Inspection, approval, and compilation of the sample data for report generation and further analysis.


Types of LIS Modules Used In Clinical Laboratory:


The features of Laboratory Information system (LIS) have seen an evolutionary growth over the years from sample tracking to enterprise resource planning for clinical and specialty laboratories.


A typical workflow pattern of a LIS in a clinical lab flows through three phases:

  • Pre-analytical: Specimen collection.

  • Analytical: testing of the specimens.

  • Post-analytical: Result review.


The LIS modules are used by various laboratory departments like:

  • Blood Bank

  • Immunology

  • Hematology

  • Microbiology

  • Clinical chemistry

  • Histopathology


Various Common Functionalities Used In LIMS:


With the progress in technology, the functions of a LIMS progresses too. LIMS software is built in a way to support any upcoming progress while effectively working on a basic set of definite functionalities like the collection of data, tracking of sample, processing, data storage, and report generation.


Some of the core functionalities of LIMS are explained as below:


Sample Management:

LIMS was originally created to help in the process of sample management systems occurring in laboratories. This system gets initiated when a sample is received in a laboratory and gets registered in a LIMS. Since a large number of samples are collected and analyzed in a day, it would be difficult to record the samples without the chance of being confused with other analysis. With LIMS, It would be easier to track the sample if it is labeled and assigned correctly by using RFID on the samples or barcodes.


The information collected and stored via a LIMS would fall under the following criteria:

1) Details about the person whose sample is taken

2) Details of the doctor/clinic who recommended for an analysis

3) The tests/analysis needed to be taken on the sample

4) Stages of the sample and destination

5) Storing procedures

6) Expected report generation date

7) Record creation for future purposes.


Workflow Management:

The need for workflow management using a LIMS is as important as Sample management and record-holding. The accuracy of a working system does not just depend on the data; it needs an on-point process assessment where a LIMS system can be used. As the name indicates, workflow management helps automate workflows and assign work if delegated precisely in the software.


All you would have to do for better workflow management using LIMS is:

  • Enter proper codes to direct the LIMS system for a work assignment

  • Configure the process flow of the work for sample analysis

  • Assign exact instruments for the particular work.


Workflow management using a LIMS saves time and conducts the job with precision.


EMR/EHR:

Electronic Medical Record (EMR)/ Electronic Health Record (EHR) is software that collects and stores information on the patient’s medical history in the form of records that can be shared via different health care mediums. Many LIMS have this EMR/EHR functionality built-in in their system. Using a LIMS with EHR function will be a huge asset to your lab as the real-time data exchange can be made possible easily.


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