The rise of new technologies has made the volume of data drastically increasing day by day. The data volume generated globally across clinical research, biobanks, and other relevant testing laboratories are developing at a faster rate. Surviving the vast data volume and influencing it for research or business is stimulative for labs, especially if they don't possess a regulated mechanism to use and process the data.
One of the crucial reasons to invest in the Lab Information Management System (LIMS) is that it is used for organizing the data disregarding what type of industry you belong to. Information availability and rapid data growth have resulted in the extensive evolution of data management. Below are ten vital signs that state why you should invest in a LIMS.
1. Your laboratory holds higher operational costs:
Leading the particular portion of the allotted funds into laboratory personnel for management and data entry operations.
A Lab Information Management System frees human resources from time consuming and unproductive tasks, and therefore, they are considered as the high saver for your data entry and management operations. You will be able to pay-as-you-go on any basis like monthly or yearly if you prefer to go with a cloud-based LIMS. This means that you no need to make any investments towards hardware installations.
2. You hold transcriptional data entry errors and not able to share information (data silos):
It indicates poor data traceability, problems with connecting data across various data sources & instruments, and data's manual input leading to transcriptional errors.
A Lab Information Management System combines with other data sources and instruments flawlessly and manages the data in the laboratory in an enhanced manner. LIMS automated calculations save time and decrease errors for laboratory personnel. Apart from this, the information can also be retrieved accurately at any time.
3. When there is a risk in your laboratory data:
The sign is when you are not able to grab access to perceptive clinical information, no reliability, not able to follow the regulations based on your industries, making use of paper-based systems and spreadsheets to manage data in your laboratory.
A Lab Information Management System provided enhanced reliability and data security by matching the industry related standards, namely 21 CFR Part 11, HIPAA, and more. It also protects perceptive clinical information by hindering user access of unauthorized persons.
4. When your laboratory has inferior disaster management system:
Insufficiency of a suitable mechanism for data storage and retrieval in the event of theft, fire, or natural calamities.
A Lab Information Management System ensures data continual by copying data to mirror servers, storing data on the primary servers, and also make sure on the timely backups. The information can be managed in case of any theft, fire, or natural disasters.
5. When you don't have real-time data metrics:
The sign indicates when there are no updates to laboratory clients and users on sample processing stages when there are no notifications and alerts for sample expiry or inventory depletion, and when there is no real-time display of metrics of the laboratory in the main dashboard to watch out important problems.
A Lab Information Management System alerts you regarding the inventory depletion or assists in identifying expired samples with the help of alarms, and this makes sure about the timely inventory replenishment. The LIMS also helps you to stay updated on testing or processing samples in your labs by sending application notification or email alerts so that you will be able to know the critical problems instantly.
6. When your laboratory has poor traceability and limited data storage capacity:
The sign is when there are any difficulties in tracing the possible data instantly by searching over different piles of paper data when generating an extensive amount of sample information with the help of paperwork, and when there are too many piles of paper data in the labs, limiting the capacity in the data storage.
A Lab Information Management System assists in managing information electronically and helps to decrease paperwork. You can accurately and instantly trace information with the help of different tools. A cloud-based LIMS protects the data in the cloud, and this data is accessible in real-time and 24/7 available anywhere.
7. When your laboratory is unable to reach the expected productivity:
Delayed Turnaround Times and experimental analysis over industry averages, and influencing human resources for auditing, manual data entry, report generation are the vital signs.
A Lab Information Management System helps labs to plan data management effectively, accelerate operations, and execute different business decisions. It also helps in generating rapid reports and control an audit trail along with time stamp and date.
8. When you have sustainability problems:
When your competitors receive more orders when compared to you and when there are insufficient business agility and responsiveness.
A Lab Information Management System can help in making your laboratory business active amid the complicated global market.
9. When your laboratory lacks collaboration scientifically:
When there requires a high sample turn around time and data duplication for sharing with collaborators and partners.
A Lab Information Management System, particularly in the case of cloud-based, helps in decreasing errors, avoid data duplication, enables accelerated turn around time, and effective collaboration. Apart from this, it also allows us to achieve higher profit, market share, and productivity.
10. When you have no capabilities in customizing for your different data management methods:
Applying new changes to the existing data manually to the older records, and where there is no customizations option available with spreadsheets and paper-based systems.
A Lab Information Management System enables customization as per your requirements and is also considered as the highly configurable solution. Any new changes can be applied instantly on the original records and therefore saves more time.
I hope the above signs let you choose the right LIMS. Any other queries and comments on the Lab Information Management System are welcome.
Increased efficiency is one of the crucial factors that every business people require. When there is a business running efficiently, it indicates a decrease in waste and an increase in profits and also this results in a healthy bottom line. There are different types of software tools that small business owners can make use to enhance the efficiency of the operations.
Whether you are an accountant, who is looking for the QuickBooks in a belief that it holds the right software to make a more significant difference for the better business outcome or an engineer who is in search of trying out the PCB design software, below are the 5 best ways in which the software will help the small business owners to take their business to the topper level.
Five ways to grow your business through software:
Here are some ways through which you can improve your small business with the diagnostic software.
Maintaining a healthy relationship with the customers:
The software solutions for the small business enable you to manage a healthy relationship with the customers and also enhance your sales process dramatically in a better way. You can form prospects and customer database and also acquire the right to update them in right and real-time when you gather more information about every contact. The software business tools also help in providing the ability to send emails to the connection, so it's easy to keep up with the marketing. It also provides the capability to send emails to the customers and prospects and also track how many times you keep contact or communicate with your contacts or customers.
Creating invoices and quotes:
You will be able to create invoices and quotes, attach them to the particular contacts or customers so that there is no chance for the valuable documents to be missed. Apart from this, all details and orders are captured in real-time in case of your invoices and quotes are integrated with the platform of your business. You can also stay aware of all the products and services your contacts or customers asked to purchase, which will help you to sell more and keep organized in the future so that it leads to higher revenue.
Follow sales leads:
With the help of the right sales management software, you will be able to follow sales leads accurately and quickly, and you need to contact your prospects who have requested a quote before. If you are ready with sound strategies that can reach your end of year sales goals, people who are interested once in the offer you places but have not purchased with you can start with it.
Projects creation and tracking:
It's easy to build and track projects at every process stage easily through a reputed small business management software. If you have different types of systems to manage your works and projects, there is no possibility to link with the costs or customers. In case you have single systems, then it's easy and quick to view expenses or link with any project or customers and also send the invoice for the appropriate projects.
Shortening the task of the employees:
With the help of time tracking software, the employees can efficiently finish their timesheets and also can be easily accessed by owners and managers. This enables a streamlined system, especially for calculating all types of wages. With the help of small business software, you can also use shared calendars to track how much human capital is present for any projects.
Apart from this, there are many kinds of software available that offer you the capability to combine any process in your organization or company. Also, there is 100% assured that your small business runs easily when there is just one solution that acts as a one-stop solution for project management, marketing, sales, and invoicing.
It's easy to select the right software for your small business to increase your revenue by researching the best software online. You need to focus on all the advantages, what are essential specifications available to make the software more efficient and better for your small business before choosing the best small business software for you.
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The healthcare industry, like any other industry, is not self-reliant. Since this is an ever-evolving industry there's no stopping for the challenges that arise or the solutions for it. One such healthcare solution is the Laboratory Information Management System (LIMS). The Laboratory management system has been providing healthcare solutions for the industry, over the past couple of decades: but what it really is?
LIMS And What Does It Do?
The Laboratory management system started as a system to keep a record of test samples, their results and all other particulars of donor and patients sample. From the point of its inception, the laboratory management system followed the traditional methods of manual labeling and record-keeping; it was followed only until the introduction of computers to healthcare solutions.
Ever since the Laboratory Information Management System is in a course of upward trajectory.
As the computers evolved so did software. Dedicated LIMS software packages began appearing with tweaks and new features every time. The LIMS software today is so reliable that once a test sample is collected in lab or patients house, it is taken to a pathology laboratory and given a tag, it is almost impossible to lose track of it. The LIMS software packages can manage and update the progress in tests and can also update the result of the tests to the database in real-time.
To put in simple words:
A laboratory Information management system, shortly known as LIMS, is a software that is used to help lab faculties in collecting samples, processing and delivering reports to patients. It acts as an interface between the lab faculties and the database where all the information and essential details are stored. This includes all the tests conducted under a particular facility.
In its early days, the laboratory management system was an isolated off the network system. But as technology paved the way for more advanced secure networking, the Laboratory Information Management System stepped into the next-gen of healthcare solutions.
Even though the laboratory management systems provide easy accessibility of the information from the database, it isn't enough. Its information resource was limited to that one particular facility alone. The limitations of a standalone laboratory management system include
Limitation in the storage capacity of the database servers
The maintenance of servers at the healthcare facility itself involves difficulties
Medical procedures that involve referral to different locations will require carrying of physical records; which is an inconvenience again.
Though the chances are less: if the servers go down it is almost impossible to recover the data unless there is a backup, which will require additional servers.
Since standalone laboratory management systems are not cloud-based, sharing patient reports via App, SMS or Emails is restricted.
Since there are technologies developed already to overcome these limitations, they should be employed immediately.
The cloud storage is a powerful technology than it sounds. The cloud storage has virtually no limits on the storage capacity, thereby immensely supporting the laboratory information management system and other healthcare solutions.
The data centers provide a larger bandwidth to access the servers. That is more than enough to provide traffic less access.
Since the cloud servers have multiple redundant systems, there is always a backup and data loss is not a thing to worry about.
The centralized data center for the laboratory management system makes it possible to access data from anywhere in the world with authorization.
The maintenance of these servers is extremely cost-effective compared to the standalone LIMS.
As LIMS is cloud-based, it can connect multiple stakeholders. You can also have control over sample tracking, processing and delivering. And there is easy scalability in business.
The inter-connection of LIMS software servers also introduces the patients to the inside of the Laboratory Information Management System. Since the LIMS software made the information easily accessible, the patients can easily keep track of their records. This also helps patients to keep their personal health records up to date with no effort.
LIMS Beyond Limits:
The LIMS software, even though started as a record-keeping and managing healthcare solution, it has now evolved into a state of complete management solution. It has given a massive boost to the administration of the healthcare facility and also the financial management of the healthcare centers.
The LIMS software acts as an interface between the laboratory equipment and other devices. The Laboratory Information management System is capable of interfacing with the database in real-time to import and export data. It also acts as an interface between multiple devices within the lab for better coordination.
For instance, an MRI scanner is only a scanning machine with an image display unit and a control unit. But, with the LIMS software machine interface, the data from the scanner can be stored directly in the database to the respective patient name. It helps the doctors to analyze the data whenever required.
Time management is one of the most challenging objectives of management. The LIMS software used in today's healthcare facilities provides day to day management solutions besides healthcare solutions.
The LIMS software can make schedules for doctors and specialists. It also helps in scheduling for follow-ups and cancellation of appointments at the request of patients through IVRs and websites.
Since there is always a demand for the time slots to access the laboratory equipment and devices, including the high-cost scanners which are a rare resource, LIMS software can schedule their time slots in the most effective way.
In addition to these, the Laboratory Information Management System also has the in-house pharmacy records maintained, notifies the maintenance of laboratory equipment and other services.
The AI of LIMS and it's future:
The future of the Laboratory Information Management System has already shown us a glimpse of what it is capable of over the years.
The AI is definitely the future of every field and the Laboratory Information Management System is no exception. The introduction of LIMS software to artificial intelligence can automate pretty much everything in the laboratory management system and improve the qualities of healthcare solutions. Smart labs will be the newest addition to the list of healthcare solutions by the LIMS software.
The advancements in various supporting fields such as microfluidics, biometrics, lab-on-a-chip technologies, and their automation have ensured the steady progress of the Laboratory Information Management system. The day is not far when the AI Laboratory Information management System (AI LIMS) will be working along with humans and serve humanity.
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Laboratory Information Management System (LIMS) is a software-based solution that is used in labs for data management and to process a large number of lab samples to manage laboratory workflow. Evaluating and choosing the right LIMS must be done after analyzing some salient features like cost, interface, the ability of the system to evolve based on your future requirements, etc.
In this blog, we will help you evaluate the best and cost-effective laboratory information system that will suit your requirement in the best way.
What to Choose Between Online and Offline Model of LIMS?
The offline model of LIMS software is an outdated one. Some disadvantages of using offline LIMS are:
No mobile app facilities
Reports can be generated. But patients have to get the reports directly visiting the premises.
Patients record not synchronized with multiple lab locations
In case of a server crash, there is no possibility of getting data back. Less data security.
Future technology updates are tough to install
Maintenance is high.
Offline LIMS has some defects. Due to its unavailability online 24/7, the data collected can be stored only in a desktop, increasing the chances of data loss. The offline LIMS is best suited for small laboratories with only one clinical lab.
Why is Online Model of LIMS the Best Choice?
The online model of LIMS is based totally on the cloud. Hence the data can be viewed from anywhere in the world if they are updated on the cloud. Monitoring live instrument data with the right tools will allow your company to make faster decisions with accurate information and support the on-time delivery of reports.
A time-consuming, manual process will be transformed into a fast, automated process, where human errors in collecting and processing information will be reduced to zero, allowing the company to concentrate its resources on its core functions and attain higher productivity and efficiency in its work.
Some benefits of online LIMS are:
Low Maintenance cost.
Instrument data storage for auditing purposes.
An interface that works with any Database or LIMS.
Get future updates as notifications
Track updates with mobile app
Choosing The Right LIMS For You
Choosing the right Laboratory Information system depends purely on the requirement of the lab and the processes involved in it. You have to know the exact way in which the user data have to be logged in and the ways of analyses. This way you can easily find the exact LIMs software that would suit your requirement the best. Some of the requirements of a laboratory include:
Data management requirements
It is best advised to have business flow diagrams that will clarify the workflow, requirements, process in the lab. This business flow diagram will help in considering the instruments and systems involved in the lab that needs to be interfaced with the software for harmonized workflow.
Understanding the Functionality Requirements
Understanding the requirements of your laboratory systems cannot be explained enough as the utmost important feature for choosing the right type of LIMS. A LIMS software used for the mining of oil and gas cannot be used completely for clinical purposes. Before investing in LIMS software by any vendor, it is vital to check that the software completely fulfills the needs of the laboratory. This includes the process of sample collection and data entry to the process of report generation and saving of reports. The functional requirements should be clearly listed and cross-checked regularly even after implementation in the system.
Some of the functional requirements that need to be checked in a LIMS are:
Once the use cases that include the kind of user type is, sample logging method and result publishing are quantified, your functional requirements will get a lot clearer paving you for the best suitable LIMS purchase.
LIMS Future Upgrades
Choosing LIMS after a thorough analysis of your current needs is the best way of making an apt choice. However, the future in laboratory management might evolve with the changing technologies and more convenient workflow. Keeping that in mind, choose software from a vendor which is best suited for both your current needs and all your future needs.
Seeking advice on the improvement of the system might be too late when the implementation of LIMS software has already taken place. Jot down your requirements clearly and analyze the same with your team of experts who can justify the need for improvement based on futuristic updates.
When businesses want to add more location, tie-up with B2Bs, add home collection module, NABL policy changes, the LIMS software should be able to upgrade and adopt it.
This will ensure that your business is on-speed with the technology involved and can easily benefit from it in terms of productivity and workflow management.
LIMS Mobile Applications
Using LIS is the best method for the automation of Laboratory technologies. This implies that the process of computing of sample analyses must be done faster, more efficiently and there is easy workflow management with mobile apps.
Types of LIMS mobile apps:
Home Collection App
Laboratory Owner App
LIS which helps pathologists approve data from anywhere in the most efficient system and can be extremely useful to labs and doctors alike. This saves a lot of time on the workflow. Automation of doctor approval in a mobile app can help LIS make more decision quickly.
These were some basic points that might help you choose the best-suited LIS for your laboratory. Choose cost-effective software for your lab, but don’t miss on the quality or vendor credibility while choosing the right LIS for your laboratory.
24/7 Support System
When you choose a LIMS software, make sure you are provided with 24/7 support facilities. When you face any issues with the LIMS software, you can contact the support professionals anytime and from anywhere and get the issues resolved quickly.
Data Security in LIMS
Security of data is the most basic need for any kind of industry; especially one involving the data and reports of patients. Implementation of a LIMS is specifically done to make the process easier and more secured, safeguarding the patient information from misuse. This has to be done while improving the knowledge level in the organization about the system by sharing the lab information accessible across various departments globally in the organization.
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Going wrong in experiments taking place in laboratories is usual, but proper attention and planning can help in preventing damaged reputations, wasted resources, and unnecessary accidents. Below are some reasons why laboratories fail and what can be done to stop them.
A shortfall of orientation with the Business:
Bell Labs, Xerox PARC, and other legendary labs can evoke images of complete isolation and extreme secrecy from the core business. Split-up sorting is significant in the case of organizations where rules and regulations heads to balance new ideas. In this case, split-up remains as a rare problem.
The issue inclines that the labs do not have a clear strategy planned with the organization. You can see most of the labs offers kombucha by installing kegs on tap to acquire the creative things beginning and then start to evaluate with only a finite conception of their goals. Some of the team in the labs are not sure that they are charged with disruption or serving the core business.
The committee members and leaders should consider the importance of opening a lac, decide on how the lab will benefit or interrupt the present and future Business, should plan for a remedy in the case of disruption, prepare the works for how the new ideas are going to be executed, and more. The planning and other steps can be successful if it's made with the following considerations.
Vitality: Making clear and creative goals for the lab will assist both company leaders, and stakeholders understand the intent and direction of development vision.
Growth: Let's imagine, you have come with the idea that is validated as well as requires growing outside of the lab. Now, where will you get the additional support for the plan? There are few options like you go back to an accelerator, an incubator, or into the core business. Possibly, troublemaking innovations will go outside of the core enterprises, as it can be developed in a further way and also secured from business-as-usual fingerprints and corporate antibodies.
People: People with purpose and passions are considered to be the heart of the most influential development initiatives as there is no chance for the lab to support the stakeholders who come up with new ideas and implementing them in unchartered territory.
Lack of team balance:
Some people have good intentions and knowledge of the industry but fails as they do not have any idea how innovation works. Possibly, the leaders of this type deal with the development and changes as they deal with a problem in the core business. This will lead to more significant incremental improvements.
The other way lab fails when they are staffed merely by a team of external tycoons, whose only thinking is to set fire to conventional forms of operating burns bridges along with the organization. It means the people know steps to build a business or launch startups but will miss the internal networks and knowledge needed to handle corporate networks.
It's essential to take a diverse team to be more successful at your organization. You also need people outside the enterprise, but you need to make sure that they possess different skills including employees for long with a passion for development, creativity and also should know the working nature of the company.
It's not much easy to maintain this balance, but you need to make it happen. The practical development team in or out of the lab needs to be diverse and purpose-driven in terms of background, function, and cognitive style.
The shortfall of metrics to trace success:
Innovation needs unique and creative thinking around economic support. Labs require space to incubate, evolve, or iterate new ideas. Return and financial need to be tracked over time and also should be insisted in advance even if your lab acts as a cost center that is mandated to experiment over the longer term.
Apart from this, there are some other essential things for the laboratories failing like Undervaluing ROI (Return on Investment), hiring extremes, building vs buying, meaningless hackathons, inflated expectations, the CTO/CINO/CIO dilemma, undue focus on interruption, poor project management, a big plan with no stepping stones, ignoring people by focusing on technology, and more.
Do you have any other suggestions to stop the laboratories from failing?
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