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Going wrong in experiments taking place in laboratories is usual, but proper attention and planning can help in preventing damaged reputations, wasted resources, and unnecessary accidents. Below are some reasons why laboratories fail and what can be done to stop them. 


A shortfall of orientation with the Business:

Bell Labs, Xerox PARC, and other legendary labs can evoke images of complete isolation and extreme secrecy from the core business. Split-up sorting is significant in the case of organizations where rules and regulations heads to balance new ideas. In this case, split-up remains as a rare problem. 

The issue inclines that the labs do not have a clear strategy planned with the organization. You can see most of the labs offers kombucha by installing kegs on tap to acquire the creative things beginning and then start to evaluate with only a finite conception of their goals. Some of the team in the labs are not sure that they are charged with disruption or serving the core business. 

The committee members and leaders should consider the importance of opening a lac, decide on how the lab will benefit or interrupt the present and future Business, should plan for a remedy in the case of disruption, prepare the works for how the new ideas are going to be executed, and more. The planning and other steps can be successful if it's made with the following considerations. 


  • Vitality: Making clear and creative goals for the lab will assist both company leaders, and stakeholders understand the intent and direction of development vision. 

  • Growth: Let's imagine, you have come with the idea that is validated as well as requires growing outside of the lab. Now, where will you get the additional support for the plan? There are few options like you go back to an accelerator, an incubator, or into the core business. Possibly, troublemaking innovations will go outside of the core enterprises, as it can be developed in a further way and also secured from business-as-usual fingerprints and corporate antibodies. 

  • People: People with purpose and passions are considered to be the heart of the most influential development initiatives as there is no chance for the lab to support the stakeholders who come up with new ideas and implementing them in unchartered territory. 


Lack of team balance: 

Some people have good intentions and knowledge of the industry but fails as they do not have any idea how innovation works. Possibly, the leaders of this type deal with the development and changes as they deal with a problem in the core business. This will lead to more significant incremental improvements. 

The other way lab fails when they are staffed merely by a team of external tycoons, whose only thinking is to set fire to conventional forms of operating burns bridges along with the organization. It means the people know steps to build a business or launch startups but will miss the internal networks and knowledge needed to handle corporate networks. 

It's essential to take a diverse team to be more successful at your organization. You also need people outside the enterprise, but you need to make sure that they possess different skills including employees for long with a passion for development, creativity and also should know the working nature of the company. 

It's not much easy to maintain this balance, but you need to make it happen. The practical development team in or out of the lab needs to be diverse and purpose-driven in terms of background, function, and cognitive style. 


The shortfall of metrics to trace success: 

Innovation needs unique and creative thinking around economic support. Labs require space to incubate, evolve, or iterate new ideas. Return and financial need to be tracked over time and also should be insisted in advance even if your lab acts as a cost center that is mandated to experiment over the longer term. 

Apart from this, there are some other essential things for the laboratories failing like Undervaluing ROI (Return on Investment), hiring extremes, building vs buying, meaningless hackathons, inflated expectations, the CTO/CINO/CIO dilemma, undue focus on interruption, poor project management, a big plan with no stepping stones, ignoring people by focusing on technology, and more. 

Do you have any other suggestions to stop the laboratories from failing?

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Aruna Clinical Laboratory

Aruna Lab was founded in the year 1994 by Late Ms. Aruna Rani, a revered medical lab technician. The microbiological laboratory was set up in Pondicherry with the sole aim of providing high-quality, reliable lab services to patients at reasonable prices.

Discovery

As the glitches in manual handling lead to an array of problems in their processes, Mr. Azhagu, chairman of Aruna Lab, started looking into a complete solution for their business. He was fortunate to discover MocDoc, a software that he strongly believed would precisely fit their requirements.

Business Challenges

Aruna Lab encompasses 7 laboratories and 1 collection center. Their work process involves the collection of bills from multiple centers, manually creating batch sheets and processing them individually. The offline software used by Aruna Laboratory was not flexible and did not have the capability to handle the labs at multiple locations. Such manual handling added up to their overheads in terms of transportation cost, and also increased the risk of billing errors. The manual processes led to an imperfect machine interfacing, which in turn led to delayed and erroneous results which brought down the credibility of the lab

Implementation

Aruna Lab receives approximately 250 patients every day, and the entire process of billing was manually carried out at a remote destination. This was a challenging and time-consuming task. It was also not easy to handle multiple locations with the previous software.

As Aruna Labs started using the MocDoc laboratory information management system, handling multiple locations became a cakewalk. The billing process was made online and became fully automated.

Aruna Labs started segregating and billing their patients according to their geographic locations

And with the new automated process, Aruna labs bid goodbye to their machine interfacing issues. Aruna Lab started experiencing the real ease of MocDoc software with its automatic process taking over once the patient sample is given.


MocDoc is a user-friendly, intuitive online software for healthcare service providers such as hospitals, clinics, labs, and pharmacies. It is cross-platform compatible and is made available both for Android and iOS devices. Be it a single or multi-chain laboratory, MocDoc is a perfect fit for them in serving them with its many features. Upon implementing MocDoc software, Aruna Lab reaped a whole bunch of benefits of including:

  • Automated machine interfacing

  • Integrated billing

  • Improved rate plan

  • Increase in patient count & revenue

  • Reduced errors in billing

  • Reduction in overall transportation cost

  • High security with no 3rd party access


Results

MocDoc helped Aruna Lab in cutting down their operation hours significantly. It has promoted better transparency of work processes by eliminating third-party access to the account unless the owner’s permission is granted. The overall productivity and rate plan saw substantial improvement, and this resulted in an increased patient footfall. The overall efficiency of the network of Aruna Lab was improved by seamlessly connecting the labs at multiple locations using MocDoc LIMS. Aruna Lab was also able to enhance its credibility and branding.


For more information, visit MocDoc LIMS

How MocDoc Helped Aruna Lab to...

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Keeping up with the fast-evolving world of trends means that smart work with innovation is required. Having a smart-infrastructure built on informatics solutions can benefit the lab by implementing automation. Laboratory Information Management System (LIMS) is a critical part of the system to be incorporated in all functioning laboratories for better results. The LIMS of today has gone far beyond just sample management invoking functions like resource management, workflow management and many more. By adhering to National Accreditation Board for Testing & Calibration Laboratories (NABL) standards, labs can manage NABL quality indicators easily.





Quality control in LIMS:


Quality control in LIMS is the process of assurance of quality at every stage included in the automation system. It may also be called as a statistical process used to evaluate the analytics produced in the patient’s results. The sampling of the product is continued after every successful stage until the end of the sample management process. Quality control is very essential in a LIMS used in clinical laboratories as the result cannot be tampered with. Quality control is done on three major factors in a clinical lab, which are:


  • Quality control on the sample

  • Quality control of the utilized equipment

  • Quality control for the process.


For quality control of the sample, the result might either be quantitative or qualitative. Meaning that the result can either be a number count (hemoglobin count in the blood) or can define if the test result is positive or negative or can be limited to a few different values alone.


Quality control checks on the equipment or instrument are used to validate whether the instrument is operating within pre-defined specifications, inferring that patient test results are reliable. Once this validation is completed, the result of the patient can be used for further diagnosis.


Sample management:


Sample management is the primary process of a LIMS system. Any QC lab needs to analyze many kinds of the sample depending on the industry of the laboratory. Our QC laboratory helps in the analyses of samples in a unique and distinct method. We have the following salient features for sample management:


  • Single sample management and multi-sample management  by using templated management techniques

  • Sample recognition field that can easily identify the sample and logs in the details, minimizing manual data entry.

  • Barcoded labels for sample tracking

  • Implemented workflow automation features for reduced confusion and increased productivity


Preparation and method Execution:

  • We have predefined execution methods for sample tracking, analysis of tracking response, complaint reception, reduce the dead time, and overall to increase the efficiency of our system.

  • Special features for execution such as content uniformity, dissolution, stability, etc.

  • Strict preparation and method execution policies like standardization, tracking of reagents, control of the environment, trainees, and equipment analysis.


Report Management:

We understand the importance of report generation and sensitivity in handling the report data. Hence we have assembled the following features for report management:

  • Instant visualization on any abnormal notifications.

  • Configurable testing methodologies and calculation techniques for managing high variant products.

  • Multiple level approvals with comment entries for sensitive results.


Specialized Reporting:

  • Flexible facilities that are fully configurable to the product and customer level including layout, content, units, significant digits, etc.

  • Bi-directional integration with SAP-QM or SAP Batches for finished product testing. Interfaces to other ERP/MES systems available.

  • Streamlined delivery of event notification and results to end-users via e-mail, fax, etc.


Decision Support:


The documents like SOP, analytical, maintenance, etc. are version controlled for ISO standard compliance.


Features:

As important as quality control is in laboratories, so is analyzing the proper features best suited for every laboratory and making use of it appropriately. Some important Quality control features are as follows:


  • Latest and updated versions of specifications are available on request.

  • Multi-level product specification management is made with controlled releases.

  • Sample management, sample storage, and reserve management are all done with accuracy.

  • Sample planning with the batch-wise process and test plan management is done.

  • Templated sample management by templating the sample at registration is effectively carried for sample tracking.

  • Quality control is done at multi-level, multi-departmental, and multi-premises.

  • Workflow management with work schedule according to work plan for analysts and instruments alike.

  • Accuracy in result capture and OOT management.

  • Quality control on instruments by instrument calibration and regular maintenance scheduled at different time intervals with a proper update on status lock for instruments.

  • Training on the new releases and sample management for every instrument is carried for every lab personnel

  • Any deviations from the original workflow are promptly recorded and validated.

  • Stability in the study module is maintained.


LIMS quality control process allows managing the data of products, samples, and instruments alike on a regular basis by monitoring at various levels. This ensures that quality can be monitored and, if necessary, actions to improve quality.


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The rise of new technologies has made the volume of data drastically increasing day by day. The data volume generated globally across clinical research, biobanks, and other relevant testing laboratories are developing at a faster rate. Surviving the vast data volume and influencing it for research or business is stimulative for labs, especially if they don't possess a regulated mechanism to use and process the data. 

One of the crucial reasons to invest in the Lab Information Management System (LIMS) is that it is used for organizing the data disregarding what type of industry you belong to. Information availability and rapid data growth have resulted in the extensive evolution of data management. Below are ten vital signs that state why you should invest in a LIMS.


1. Your laboratory holds higher operational costs: 

Leading the particular portion of the allotted funds into laboratory personnel for management and data entry operations. 

A Lab Information Management System frees human resources from time consuming and unproductive tasks, and therefore, they are considered as the high saver for your data entry and management operations. You will be able to pay-as-you-go on any basis like monthly or yearly if you prefer to go with a cloud-based LIMS. This means that you no need to make any investments towards hardware installations. 


2. You hold transcriptional data entry errors and not able to share information (data silos):

It indicates poor data traceability, problems with connecting data across various data sources & instruments, and data's manual input leading to transcriptional errors. 

A Lab Information Management System combines with other data sources and instruments flawlessly and manages the data in the laboratory in an enhanced manner. LIMS automated calculations save time and decrease errors for laboratory personnel. Apart from this, the information can also be retrieved accurately at any time. 


3. When there is a risk in your laboratory data:

The sign is when you are not able to grab access to perceptive clinical information, no reliability, not able to follow the regulations based on your industries, making use of paper-based systems and spreadsheets to manage data in your laboratory. 

A Lab Information Management System provided enhanced reliability and data security by matching the industry related standards, namely 21 CFR Part 11, HIPAA, and more. It also protects perceptive clinical information by hindering user access of unauthorized persons.  


4. When your laboratory has inferior disaster management system: 

Insufficiency of a suitable mechanism for data storage and retrieval in the event of theft, fire, or natural calamities. 

A Lab Information Management System ensures data continual by copying data to mirror servers, storing data on the primary servers, and also make sure on the timely backups. The information can be managed in case of any theft, fire, or natural disasters.  


5. When you don't have real-time data metrics: 

The sign indicates when there are no updates to laboratory clients and users on sample processing stages when there are no notifications and alerts for sample expiry or inventory depletion, and when there is no real-time display of metrics of the laboratory in the main dashboard to watch out important problems. 

A Lab Information Management System alerts you regarding the inventory depletion or assists in identifying expired samples with the help of alarms, and this makes sure about the timely inventory replenishment. The LIMS also helps you to stay updated on testing or processing samples in your labs by sending application notification or email alerts so that you will be able to know the critical problems instantly. 


6. When your laboratory has poor traceability and limited data storage capacity:

The sign is when there are any difficulties in tracing the possible data instantly by searching over different piles of paper data when generating an extensive amount of sample information with the help of paperwork, and when there are too many piles of paper data in the labs, limiting the capacity in the data storage. 

A Lab Information Management System assists in managing information electronically and helps to decrease paperwork. You can accurately and instantly trace information with the help of different tools. A cloud-based LIMS protects the data in the cloud, and this data is accessible in real-time and 24/7 available anywhere. 


7. When your laboratory is unable to reach the expected productivity: 

Delayed Turnaround Times and experimental analysis over industry averages, and influencing human resources for auditing, manual data entry, report generation are the vital signs. 

A Lab Information Management System helps labs to plan data management effectively, accelerate operations, and execute different business decisions. It also helps in generating rapid reports and control an audit trail along with time stamp and date. 


8. When you have sustainability problems: 

When your competitors receive more orders when compared to you and when there are insufficient business agility and responsiveness. 

A Lab Information Management System can help in making your laboratory business active amid the complicated global market. 


9. When your laboratory lacks collaboration scientifically:

When there requires a high sample turn around time and data duplication for sharing with collaborators and partners. 

A Lab Information Management System, particularly in the case of cloud-based, helps in decreasing errors, avoid data duplication, enables accelerated turn around time, and effective collaboration. Apart from this, it also allows us to achieve higher profit, market share, and productivity. 


10. When you have no capabilities in customizing for your different data management methods: 

Applying new changes to the existing data manually to the older records, and where there is no customizations option available with spreadsheets and paper-based systems. 

A Lab Information Management System enables customization as per your requirements and is also considered as the highly configurable solution. Any new changes can be applied instantly on the original records and therefore saves more time. 

I hope the above signs let you choose the right LIMS. Any other queries and comments on the Lab Information Management System are welcome. 






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Laboratory Information Management System (LIMS) is a software-based solution that is used in labs for data management and to process a large number of lab samples to manage laboratory workflow. Evaluating and choosing the right LIMS must be done after analyzing some salient features like cost, interface, the ability of the system to evolve based on your future requirements, etc.


In this blog, we will help you evaluate the best and cost-effective laboratory information system that will suit your requirement in the best way.





What to Choose Between Online and Offline Model of LIMS?


The offline model of LIMS software is an outdated one. Some disadvantages of using offline LIMS are:


  • Not user-friendly.

  • No mobile app facilities

  • Reports can be generated. But patients have to get the reports directly visiting the premises.

  • Patients record not synchronized with multiple lab locations

  • In case of a server crash, there is no possibility of getting data back. Less data security.

  • Future technology updates are tough to install

  • Maintenance is high.


Offline LIMS has some defects. Due to its unavailability online 24/7, the data collected can be stored only in a desktop, increasing the chances of data loss. The offline LIMS is best suited for small laboratories with only one clinical lab.


Why is Online Model of LIMS the Best Choice?


The online model of LIMS is based totally on the cloud. Hence the data can be viewed from anywhere in the world if they are updated on the cloud. Monitoring live instrument data with the right tools will allow your company to make faster decisions with accurate information and support the on-time delivery of reports.


A time-consuming, manual process will be transformed into a fast, automated process, where human errors in collecting and processing information will be reduced to zero, allowing the company to concentrate its resources on its core functions and attain higher productivity and efficiency in its work.


Some benefits of online LIMS are:


    • Low Maintenance cost.

    • Instrument data storage for auditing purposes.

    • An interface that works with any Database or LIMS.

    • Get future updates as notifications

    • Secure environment

    • Track updates with mobile app


Choosing The Right LIMS For You


Choosing the right Laboratory Information system depends purely on the requirement of the lab and the processes involved in it. You have to know the exact way in which the user data have to be logged in and the ways of analyses. This way you can easily find the exact LIMs software that would suit your requirement the best. Some of the requirements of a laboratory include:


    • Functional requirements

    • IT requirements

    • Interface requirements

    • Data management requirements

    • Error handling


It is best advised to have business flow diagrams that will clarify the workflow, requirements, process in the lab. This business flow diagram will help in considering the instruments and systems involved in the lab that needs to be interfaced with the software for harmonized workflow.


Understanding the Functionality Requirements


Understanding the requirements of your laboratory systems cannot be explained enough as the utmost important feature for choosing the right type of LIMS. A LIMS software used for the mining of oil and gas cannot be used completely for clinical purposes. Before investing in LIMS software by any vendor, it is vital to check that the software completely fulfills the needs of the laboratory. This includes the process of sample collection and data entry to the process of report generation and saving of reports. The functional requirements should be clearly listed and cross-checked regularly even after implementation in the system.


Some of the functional requirements that need to be checked in a LIMS are:


    • Laboratory Test Processing.

    • Test scheduling.

    • Sample Collection Methods

    • Sample Tracking.

    • Instrument control.

    • Report generation.

    • Quality control and Quality assurance.

    • Statistical analysis.

    • Resource management.

    • Laboratory Safety and Accident Prevention techniques.


Once the use cases that include the kind of user type is, sample logging method and result publishing are quantified, your functional requirements will get a lot clearer paving you for the best suitable LIMS purchase.


LIMS Future Upgrades


Choosing LIMS after a thorough analysis of your current needs is the best way of making an apt choice. However, the future in laboratory management might evolve with the changing technologies and more convenient workflow. Keeping that in mind, choose software from a vendor which is best suited for both your current needs and all your future needs.


Seeking advice on the improvement of the system might be too late when the implementation of LIMS software has already taken place. Jot down your requirements clearly and analyze the same with your team of experts who can justify the need for improvement based on futuristic updates.


When businesses want to add more location, tie-up with B2Bs, add home collection module, NABL policy changes, the LIMS software should be able to upgrade and adopt it.


This will ensure that your business is on-speed with the technology involved and can easily benefit from it in terms of productivity and workflow management.



LIMS Mobile Applications


Using LIS is the best method for the automation of Laboratory technologies. This implies that the process of computing of sample analyses must be done faster, more efficiently and there is easy workflow management with mobile apps.


Types of LIMS mobile apps:


  • Home Collection App

  • Runner App

  • Laboratory Owner App

  • B2B App

  • Patient App


LIS which helps pathologists approve data from anywhere in the most efficient system and can be extremely useful to labs and doctors alike. This saves a lot of time on the workflow. Automation of doctor approval in a mobile app can help LIS make more decision quickly.


These were some basic points that might help you choose the best-suited LIS for your laboratory. Choose cost-effective software for your lab, but don’t miss on the quality or vendor credibility while choosing the right LIS for your laboratory.


24/7 Support System


When you choose a LIMS software, make sure you are provided with 24/7 support facilities. When you face any issues with the LIMS software, you can contact the support professionals anytime and from anywhere and get the issues resolved quickly.


Data Security in LIMS


Security of data is the most basic need for any kind of industry; especially one involving the data and reports of patients. Implementation of a LIMS is specifically done to make the process easier and more secured, safeguarding the patient information from misuse. This has to be done while improving the knowledge level in the organization about the system by sharing the lab information accessible across various departments globally in the organization.


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