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Upgrading your clinical laboratory might be the latest enhancement you are implementing in your lab. This upgrade means you are automating the key functions to easily maintain the workflow. To make sure that your systems work in a smooth, harmonized and safe manner, consider installing a cloud-based Laboratory Information Management system in your Lab. The cloud-based LIMS is no doubt the best choice to make as it has many advantages. A few of which are:


  • The data stored in the cloud are fully encrypted, hence 100% data safety.

  • Cost saving as there is no need of server maintenance.

  • With effective data recovery, any data loss can be reverted.

  • No manpower required as everything is stored in the cloud, unlike physical servers.


Below are some simple tips to effectively manage your Cloud-based Laboratory Information Management System:





Implement a Cloud-Based Service Desk:


The most important step to do while implementing a cloud-based LIMS system is to provide a mini web page for clients to find information that caters to the need of every patient. The internet is the influence king of the virtual world; so most of your patients will visit your website first, before heading over to your lab. Set up a cloud-based service desk and assist your patients just like you would do in your physical laboratory premises.


Make sure the webpage has a live chat facility so your customers can chat about the types of tests they can do and laboratory locations. Providing a live chat facility can help you to follow-up in case the customers log out of the page suddenly. Also, features such as patient portals and customer portals empower your customers to download report through the website making them completely independent.


Ease of Mobility:


Investing in a LIMS mobile app or website is the biggest advantage that Cloud-based servers can provide a laboratory. Since the data is stored at a remote location and is not bound by the constraints of physical hardware on the premises, investing on a mobile version of your laboratory’s website or even an App is a good idea.


You can take patient satisfaction to another level when you offer your patients and potential patients the ease to reach or access their health information on the go. With a virtual service desk in place, going mobile would mean more and better interactions, increased patient satisfaction.


LIMS Staff Training:


It’s essential to train laboratory staffs to unlock the full power of your LIMS software application. To utilize LIMS software effectively, you can segregate the employees, department wise and provide training accordingly. Delegating one person as the head of training in every department can take the responsibility of providing LIMS related knowledge sharing and periodic training. LIMS software training can include configuration options, storage, and retrieval of data, managing your workflows and reporting. Staff training in each department is very important for businesses to succeed.


Increase Speed of Operation:


While there is technology in place to conduct meetings between people from different locations, Cloud-based LIS effectively helps access any data from any location as long as their login has access rights to that data. This ensures faster exchange of information resulting in an overall increased speed of operations of the laboratory.


Ease up the Implementation Process and Quality Indicators:


The constant check of quality to ensure stability in business is the major requirement for any industry. With clinical laboratory, it is more of a service quality check rather than product one. Hence, quality indicators are of utmost importance to a laboratory.


LIMS can monitor jobs like Sample monitoring, sample workflow process, patient visit count, inventory flow, cash flow, consultant performance, and overall business fluctuations over a period and analyze the metrics to issue performance-based documents. Then LIMS can develop standard quality indicators and key performance indicators.



These are the few steps in which you could optimize our laboratory functions by using cloud-based LIMS. By identifying your business metrics, you can now establish new grounds for business optimization with cloud technology.


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An Introduction to LIMS


Laboratory Information Management system (LIMS) is a software that is used in labs for data management and to process a large number of lab samples to manage laboratory workflow. With LIMS, the lab can automate workflows, integrate instruments, and manage samples and associated information. Additionally, labs can produce valid results quickly and can track data across experiments to improve efficiency.


LIMS that are commonly used in clinical labs fall under the below categories:



Benefits of using LIMS in your lab are:

  • Workflow automation

  • Integrate instruments or other in-lab systems

  • Centralize access and storage of data

  • Track data from sequencing runs

  • Initiate downstream data analysis.


The Efficiency of LIMS:


The main purpose of using a LIMS in a lab is to improve the efficiency of sample processing and management. Using LIMS would cut down on the need for manual tasks thereby increasing the accuracy in sample analysis. LIMS captures data automatically, gets processed, and is stored for future reference. The LIMs vendor you choose will define the proceeding process of the software.


Generally, the process of a LIMS is divided into five stages:

  • The sample is logged in after reception.

  • Assignment, scheduling, and tracking of the sample and the analytical workload

  • Processing and quality control associated with the sample

  • Storage of data associated with the sample analysis

  • Inspection, approval, and compilation of the sample data for report generation and further analysis.


Types of LIS Modules Used In Clinical Laboratory:


The features of Laboratory Information system (LIS) have seen an evolutionary growth over the years from sample tracking to enterprise resource planning for clinical and specialty laboratories.


A typical workflow pattern of a LIS in a clinical lab flows through three phases:

  • Pre-analytical: Specimen collection.

  • Analytical: testing of the specimens.

  • Post-analytical: Result review.


The LIS modules are used by various laboratory departments like:

  • Blood Bank

  • Immunology

  • Hematology

  • Microbiology

  • Clinical chemistry

  • Histopathology


Various Common Functionalities Used In LIMS:


With the progress in technology, the functions of a LIMS progresses too. LIMS software is built in a way to support any upcoming progress while effectively working on a basic set of definite functionalities like the collection of data, tracking of sample, processing, data storage, and report generation.


Some of the core functionalities of LIMS are explained as below:


Sample Management:

LIMS was originally created to help in the process of sample management systems occurring in laboratories. This system gets initiated when a sample is received in a laboratory and gets registered in a LIMS. Since a large number of samples are collected and analyzed in a day, it would be difficult to record the samples without the chance of being confused with other analysis. With LIMS, It would be easier to track the sample if it is labeled and assigned correctly by using RFID on the samples or barcodes.


The information collected and stored via a LIMS would fall under the following criteria:

1) Details about the person whose sample is taken

2) Details of the doctor/clinic who recommended for an analysis

3) The tests/analysis needed to be taken on the sample

4) Stages of the sample and destination

5) Storing procedures

6) Expected report generation date

7) Record creation for future purposes.


Workflow Management:

The need for workflow management using a LIMS is as important as Sample management and record-holding. The accuracy of a working system does not just depend on the data; it needs an on-point process assessment where a LIMS system can be used. As the name indicates, workflow management helps automate workflows and assign work if delegated precisely in the software.


All you would have to do for better workflow management using LIMS is:

  • Enter proper codes to direct the LIMS system for a work assignment

  • Configure the process flow of the work for sample analysis

  • Assign exact instruments for the particular work.


Workflow management using a LIMS saves time and conducts the job with precision.


EMR/EHR:

Electronic Medical Record (EMR)/ Electronic Health Record (EHR) is software that collects and stores information on the patient’s medical history in the form of records that can be shared via different health care mediums. Many LIMS have this EMR/EHR functionality built-in in their system. Using a LIMS with EHR function will be a huge asset to your lab as the real-time data exchange can be made possible easily.


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What is laboratory information...

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As labs are updated and become more modern, better methods of data management and record-keeping may be necessary in order to maintain or improve efficiency.  Luckily, there is a means to achieve this: Laboratory Information Management Systems, or LIMS.





With the increase in disease and the growth in medical diagnosis sector, the number of samples collected is increasing day by day. With the help of Machine interfacing, labs can handle a large volume of samples easily, increasing the efficiency of sample processing and quality of lab reports.


Types of Machine Interfacing in LIMS:


Uni-Directional Instruments:


Unidirectional instruments perform one-way communication between the samples and LIMS. Results will be stored in the LIMS after the completion of the rest. The technician has to perform sample placement manually and decide on what type of sampling to be done.


Bi-directional Instruments:


The bi-directional Instruments are more sophisticated and advanced as they can generate both output data reports and results while also having an Application Programming Interface (API) to import data, information, commands, functions, worklists etc. into the system.


Our LIMS sends commands to the sampling unit on the type of sampling to be conducted with the given sample. After the testing is done by the LIMS command, the results are auto-fetched on the LIMS Server. The bi-directional instruments are interfaced with the LIMS system programmatically.


The need to Interface Instruments with LIMS:


There are a number of reasons why it is beneficiary to interface lab instruments with LIMS. Let us look into a few reasons here:


  • Increase in Productivity by Effective Machine Utilization:


Interfacing your instruments to your LIMS is a one-time investment of cost and work with a repetitive increase in lab productivity and effectiveness. Interfacing LIMS to your lab instruments removes many complexities like manual entering of data every time or referring data from other instruments to the LIMS. This altogether saves a lot of time and effort when done by a LIMS rather than manually, also avoiding any human errors during data entry.


Utilizing machine effectively can increase the productivity drastically.  When the task is done manually, very fewer samples are completely analyzed in the given time period, but with MI they can perform many sample processing and that will increase machine utilization and increase revenue.


  • Increase in  Data Quality by Reducing Manual Errors:


The second best reason for interfacing your lab instruments to your LIMS is the increase in the data quality and integrity. As a human, we are eligible to commit human errors that might not be over influential over the system as a whole, but might still be considered as an error. By removing the human interference, these errors are avoided thereby guaranteeing better data transfer in the system.


Similarly, transcribing data into the system by people can also lead to common errors affecting the quality of data. Data integrity is considered a very important issue in laboratories. By interfacing your instruments to your LIMS, you will eliminate this issue.


  • Saves Time in output generation thereby satisfying the patients:


Machine Interfacing helps to analyze the given samples at a faster rate and generates quality results within a lesser duration of time. After result processing is done, the report will be generated manually.


With the use of MI, ultimate patient satisfaction can be achieved by generating the results in a quick manner with good quality.


Machine interfacing in laboratories is more of a comfort rather than a negative factor. What might be a one-time investment in your labs can save a lot of time and work when interfaced properly with your systems.


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Why Machine Interfacing in LIM...

As labs are updated and become more modern, better.....  Read more




Lab Management Software is simply a tool that can ease the operations involved in modern laboratories by automating most of them. As an all-inclusive software including lab management system, ERP tools, data analytics tool and virtual software, LIMS efficiently works out on the laboratory informatics. While each of the operations involved in LIMS is possible manually, why should one choose the software? Here is why:


1. LIMS is Error-free

Being error-free is the first and most important feature of LIMS software. Lab management being a tedious process involving many stages, the probability of data mismatch, incorrect readings, and erroneous updates are more when manually handled. Hence, an automated system such as Lab Information Management Software can largely help in ensuring record precision.


2. Centralized data access

LIMS extends to ease of access to patient records and reports. Thus, any referencing or verification of patient details can be done in a jiffy or shared with clinicians, technicians, and others instantly. It furthermore auto-updates critical values and crisis situations, thus ensuring immediate attention to the demanding cases.


3. Integrate with Instruments

Analysis and testing performed on clinical instruments can be directly linked with the Lab Information Management System. And LIMS shall automatically obtain test results from the instrument and store them in its primary database which can then be shared, reviewed and maintained at any point of time. This completely eliminates the need for manual handling that has very high chances of errors and is extremely time-consuming.

4. Instant updates to patients and patient satisfaction

Without having to move to and fro for obtaining lab test results, patients get auto-updated through SMS or email (as opted). Concise test results are sent as SMS or emails with a PDF attachment. The software also keeps patients informed of the progress of laboratory testing from time to time which helps them gain confidence and affirm about the progress. And invoicing are done upon completion of the process.


5. Sample Tracking

LIMS initiates a track record of the samples right at the point when a sample is collected from patients. The records maintained includes clinical reports, phenotypic information, freezer location, etc. In many cases, the freezer location is fed in detail such that the row, column, rack, box, and shelf are precisely specified. The software tool maintains a thorough track record of all freeze cycles and thaw cycles that the sample gets subjected to, details of collection center, clinician/lab technician who handled the sample, sample

movement tracking, and so on. With this information, LIMS makes 100% sure that the sample does not get mismatched or lost at any point of time during the entire course of the process.


6. Improve TAT

The overall time required from the start when the sample is collected until the reports are shared with patients/clinicians for further procedures, the manual handling is reduced, thus reducing error and the need for cross-verification at various points. LIMS also automatically manages and calibrates medical instruments connected with it and auto-updates in case of alarming readings/reports. This improves the overall Turnaround Time of the entire process.


7. Hassle-free workflow

LIMS automates workflow and records maintenance, thus saving a lot of time. As you codify the processes with LIMS, the software instructs as to which instrument is to be used next, which technician is supposed to handle the process in the following phase, and so on. Hence, manual intervention to instruct or direct record movement and tracking is largely cut. In other words, LIMS manages and assigns works to the lab technician and makes the process hassle-free on the whole.


8. Quicker Workflow

LIMS allows impeccable access to Doctors and Patients with their respective login portals. It has preset templates to generate and send across an invoice for patients and labs. Further, it is also easy to make a comparative analysis with the convenience of setting against previous reports and patient history, thus making enabling quicker workflow on the whole.


9. Productive

LIMS increases throughput and thus acts very productively. Automatically, the lab test results are shared across users. And patient history can be quickly referred to. The reports are synchronized with the physician EMR for quick access. In cases of abnormalities, automatic updates and alerts are raised without the need for manual intervention. The software also enables digital signing and cuts down on the wait time for approving a physical document.


10. Quality Control

Through the course of testing, the machine-driven analysis remains subject to change and may demand calibrations. With the help of effective Quality Control measures, identifying variations becomes very easy. Simply put, Quality Control helps in ensuring the accuracy and precision of data. Furthermore, QC results are stored as database and can be set against actual results, thus enabling complete control over deviations or errors, if any. With NABL and other lab accreditations, the quality of results and the workflow are guaranteed.


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Why should you invest in a Lab...

Lab Management Software is simply a tool that can .....  Read more

                                                    

The healthcare industry, like any other industry, is not self-reliant. Since this is an ever-evolving industry there's no stopping for the challenges that arise or the solutions for it. One such healthcare solution is the Laboratory Information Management System (LIMS). The Laboratory management system has been providing healthcare solutions for the industry, over the past couple of decades: but what it really is?

LIMS And What Does It Do?

The Laboratory management system started as a system to keep a record of test samples, their results and all other particulars of donor and patients sample.  From the point of its inception, the laboratory management system followed the traditional methods of manual labeling and record-keeping; it was followed only until the introduction of computers to healthcare solutions.

Ever since the Laboratory Information Management System is in a course of upward trajectory.

As the computers evolved so did software. Dedicated LIMS software packages began appearing with tweaks and new features every time. The LIMS software today is so reliable that once a test sample is collected in lab or patients house, it is taken to a pathology laboratory and given a tag, it is almost impossible to lose track of it. The LIMS software packages can manage and update the progress in tests and can also update the result of the tests to the database in real-time.

To put in simple words:

A laboratory Information management system, shortly known as LIMS, is a software that is used to help lab faculties in collecting samples, processing and delivering reports to patients. It acts as an interface between the lab faculties and the database where all the information and essential details are stored. This includes all the tests conducted under a particular facility.

LIMS Network

In its early days, the laboratory management system was an isolated off the network system. But as technology paved the way for more advanced secure networking, the Laboratory Information Management System stepped into the next-gen of healthcare solutions.

Standalone LIMS:

Even though the laboratory management systems provide easy accessibility of the information from the database, it isn't enough. Its information resource was limited to that one particular facility alone. The limitations of a standalone laboratory management system include

  • Limitation in the storage capacity of the database servers

  • The maintenance of servers at the healthcare facility itself involves difficulties

  • Medical procedures that involve referral to different locations will require carrying of physical records; which is an inconvenience again.

  • Though the chances are less: if the servers go down it is almost impossible to recover the data unless there is a backup, which will require additional servers.

  • Since standalone laboratory management systems are not cloud-based, sharing patient reports via App, SMS or Emails is restricted.

Since there are technologies developed already to overcome these limitations, they should be employed immediately.

LIMS on the Cloud:

The cloud storage is a powerful technology than it sounds. The cloud storage has virtually no limits on the storage capacity, thereby immensely supporting the laboratory information management system and other healthcare solutions.

  • The data centers provide a larger bandwidth to access the servers. That is more than enough to provide traffic less access.

  • Since the cloud servers have multiple redundant systems, there is always a backup and data loss is not a thing to worry about.

  • The centralized data center for the laboratory management system makes it possible to access data from anywhere in the world with authorization.

  • The maintenance of these servers is extremely cost-effective compared to the standalone LIMS.

  • As LIMS is cloud-based, it can connect multiple stakeholders. You can also have control over sample tracking, processing and delivering. And there is easy scalability in business.

Patient Accessibility:

The inter-connection of LIMS software servers also introduces the patients to the inside of the Laboratory Information Management System. Since the LIMS software made the information easily accessible, the patients can easily keep track of their records. This also helps patients to keep their personal health records up to date with no effort.  

LIMS Beyond Limits:

The LIMS software, even though started as a record-keeping and managing healthcare solution, it has now evolved into a state of complete management solution. It has given a massive boost to the administration of the healthcare facility and also the financial management of the healthcare centers.

Machine Interfacing in LIMS :

The LIMS software acts as an interface between the laboratory equipment and other devices. The Laboratory Information management System is capable of interfacing with the database in real-time to import and export data. It also acts as an interface between multiple devices within the lab for better coordination.

For instance, an MRI scanner is only a scanning machine with an image display unit and a control unit. But, with the LIMS software machine interface, the data from the scanner can be stored directly in the database to the respective patient name. It helps the doctors to analyze the data whenever required.

Time Management:

Time management is one of the most challenging objectives of management. The LIMS software used in today's healthcare facilities provides day to day management solutions besides healthcare solutions.  

  • The LIMS software can make schedules for doctors and specialists. It also helps in scheduling for follow-ups and cancellation of appointments at the request of patients through IVRs and websites.

  • Since there is always a demand for the time slots to access the laboratory equipment and devices, including the high-cost scanners which are a rare resource, LIMS software can schedule their time slots in the most effective way.


In addition to these, the Laboratory Information Management System also has the in-house pharmacy records maintained, notifies the maintenance of laboratory equipment and other services.

The AI of LIMS and it's future:

The future of the Laboratory Information Management System has already shown us a glimpse of what it is capable of over the years.

The AI is definitely the future of every field and the Laboratory Information Management System is no exception. The introduction of LIMS software to artificial intelligence can automate pretty much everything in the laboratory management system and improve the qualities of healthcare solutions. Smart labs will be the newest addition to the list of healthcare solutions by the LIMS software.

The advancements in various supporting fields such as microfluidics, biometrics, lab-on-a-chip technologies, and their automation have ensured the steady progress of the Laboratory Information Management system. The day is not far when the AI Laboratory Information management System (AI LIMS) will be working along with humans and serve humanity.

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The Role of Laboratory Informa...

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